Office Administration Manager

Confidential Retail; Hong Kong; On-site; HKD 420,000 - 700,000; Full time

Job summary

Confidential Retail, a leading multinational company, seeks an experienced Office Administration Manager to oversee office administration, renovation projects, and facilities management at its Hong Kong headquarters.

You will lead diverse teams, coordinate with designers and contractors, ensure safety compliance, manage budgets, and drive efficiency across daily operations to keep the office running smoothly. Fluency in English, Cantonese, and Mandarin is preferred.

Qualifications

• Bachelor's degree required in Business Administration, Facilities Management or related field.
• Minimum 10 years of relevant experience in office administration and facilities management, with at least 3 years in a managerial role.
• Proven ability to manage sizeable operational teams and outsourced service providers.
• Hands-on experience in office renovation, relocation, or facilities management preferred.

Responsibilities

• Support the Head of Office Administration in planning and executing office renovation/relocation projects.
• Oversee all office administration functions, including reception, office assistants, fleet management, courier services, supplies, cleaning and daily operations.
• Coordinate with designers, project managers, consultants and contractors to deliver projects on time and within budget.
• Ensure compliance with company policies, occupancy guidelines, health and safety requirements.

Skills

Leadership

Communication

Stakeholder management

Problem solving

Team management

Education

Bachelor's Degree in Business Administration

Tools

Microsoft Office

Job description

Job Overview

A leading multinational company is seeking an experienced Office Administration Manager to oversee office administration, renovation projects, and facilities management at its corporate headquarters.

Responsibilities

• Support the Head of Office Administration in planning and executing office renovation/relocation projects.
• Oversee the full range of office administration functions, including reception, office assistants, fleet management, courier services, office supplies, cleaning, and daily office operations.
• Work with internal stakeholders, designers, project managers, consultants, and contractors to ensure projects are delivered on time and within budget.
• Ensure adherence to company policies, occupancy guidelines, and health and safety requirements.
• Manage and supervise drivers, office assistants, and clerical support staff.
• Deliver efficient, high-quality administrative support to management and business units.
• Prepare and manage administrative budgets, track spending, and identify cost-saving opportunities.
• Oversee the daily management, maintenance, and operation of corporate offices and workplace facilities.
• Ensure office operations and facilities comply with occupational safety, health, fire safety, and relevant statutory requirements.

Requirements

• Bachelor's Degree in Business Administration, Facilities Management, or a related discipline.
• At least 10 years of relevant experience in office administration and facilities management, including a minimum of 3 years in a managerial position.
• Proven ability to manage sizeable operational teams and outsourced service providers.
• Hands-on experience in office renovation, relocation, workplace projects, or facilities management is highly preferred.
• Strong leadership, communication, stakeholder management, and problem-solving capabilities.
• Proficiency in Microsoft Office applications.
• Fluency in English, Cantonese, and Mandarin.

Why Join Us?

This is an excellent opportunity to join a dynamic multinational organisation, offering competitive compensation, comprehensive benefits, and career development opportunities.