Executive Assistant to Senior Management (Foreign Bank)

PeopleLink Services Limited; Hong Kong; On-site; HKD 420,000 - 780,000; Full time

Job summary

PeopleLink Services Limited is recruiting an Executive Assistant to Senior Management for a prestigious foreign bank in Hong Kong. The role provides comprehensive secretarial support to the C-Suite, coordinates calendars, meetings and travel, and ensures confidential handling of information.

You will liaise with internal and external stakeholders across Hong Kong, China, and the US, prepare reports and presentations, and assist with ongoing projects to meet tight deadlines in a dynamic banking

Qualifications

• 10–15 years of banking or financial services experience
• Experience supporting C-Suite is highly preferred
• Degree in Finance, Economics, Business Administration or Accounting
• Strong communication with internal and external stakeholders
• Ability to work under high pressure and adapt to changes
• Team player with respect to corporate/policy guidelines
• Strong problem-solving and independent working mindset
• Proficient in PowerPoint and preparing marketing materials
• Excellent command of Mandarin, English and Cantonese

Responsibilities

• Provide full spectrum of secretarial support to the C-Suite
• Manage calendars, meetings, travel arrangements and expenses
• Coordinate with departments to confirm meeting times and locations
• Liaise with teams across HK, China, US and external partners
• Handle confidential information with discretion and professionalism
• Prepare reports and manage documentation
• Create presentation materials for meetings and ensure relevant documents are organized and accessible

Skills

C-Suite support

Calendar management

Travel coordination

PowerPoint

Stakeholder communication

Education

Bachelor's degree in Finance/Economics/Business Administration/Accounting

Tools

PowerPoint

Job description

Executive Assistant to Senior Management (Foreign Bank)

A reputable Foreign Bank who is looking for a high-caliber candidate to join their Hong Kong office:

Key Responsibilities:

Provide full spectrum of secretarial support to the C-Suite including but not limited to calendar management, meeting organization, travel arrangement, expense reimbursement, ad-hoc assignment as requested

Organize travel plans for the C-Suite, including booking flights, accommodation, and transportation

Coordinate with different departments to confirm meeting times and locations, and reminding of upcoming commitments

Act as a liaison between the C-Suite and other team members across different locations including Hong Kong, China and US, as well as external partners

Handle sensitive information with confidentiality and professionalism

Assist with administrative tasks such as preparing reports, and managing documentation

Create presentation materials for meetings and ensure all relevant documents are organized and accessible when necessary

Support the Senior Management and the team in managing ongoing projects, tracking progress, and ensuring deadlines are met

Requirements:

At least 10 – 15 years of related experience in banking or financial services industry is essential, solid experience in working for C-Suite is highly preferred

Degree in Finance/ Economics/ Business Administration/ Accounting or related discipline

Able to communicate effectively with both internal and external stakeholders, including senior management

Able to work under high pressure and flexible for changes

An excellent team player and respects to corporate / branch policies and guidelines

Strong problem-solving abilities to handle unexpected situations and find efficient solutions

Ability to work independently, strong commercial sense, meticulous, dedicated and self-motivated

Proficient in PowerPoint presentation and preparing marketing materials independently

Excellent command of both written and spoken Mandarin, English and Cantonese

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