Executive Assistant - Financial Services - Up to 38k

Michael Page International (HK) Ltd; Hong Kong; On-site; HKD 254,000 - 424,000; Full time

Benefits offered by this job

15 days annual leave

Discretionary bonus

Job summary

Michael Page International (HK) Ltd. seeks an Executive Assistant to support senior executives in the Hong Kong Financial Services sector. You will coordinate schedules, travel, and confidential documents across multiple international offices to ensure smooth operations.

The ideal candidate will have a Bachelor's degree and excellent English, Mandarin, and Cantonese communication, with the ability to handle cross-time-zone coordination and fast-paced environments.

Qualifications

• Bachelor's degree in a related discipline.
• Experience supporting senior executives across international offices.
• Excellent written and verbal communication in English, Mandarin and Cantonese.

Responsibilities

• Manage executives' schedules, appointments and travel arrangements.
• Prepare reports, presentations and confidential correspondence.
• Organise meetings with agendas and minutes.
• Liaise with internal and external stakeholders on behalf of executives.
• Oversee office operations and filing systems.
• Support project management tasks and follow-ups.
• Manage expense reports and budget tracking for executives.
• Provide ad hoc administrative support as required.

Skills

English Mandarin Cantonese

Cross-timezone collaboration

Education

Bachelor's degree in related discipline

Job description

Executive Assistant - Financial Services - Up to 38k

The role of Executive Assistant in the Hong Kong Financial Services industry involves providing comprehensive business support to senior executives across multiple international offices.

Our client is a well-established Financial Service firm with a global presence and a long-term investment approach. Operating across multiple regions, the firm partners with businesses across a range of sectors and offers a collaborative, entrepreneurial culture with a highly professional working environment.

Description

As an Executive Assistant, your main responsibilities will include:

• Managing and coordinating executives' schedules, appointments, and travel arrangements.
• Handling confidential correspondence and preparing reports, presentations, and documents.
• Assisting in organising meetings, including preparing agendas and taking minutes.
• Liaising with internal and external stakeholders on behalf of the executives.
• Overseeing office operations and maintaining effective filing systems.
• Supporting project management tasks and ensuring timely follow-ups.
• Managing expense reports and budget tracking for the executives.
• Providing ad hoc administrative support as required.

Profile

A successful Executive Assistant should have:

• Bachelor's degree holder of related discipline.
  
• Ability to work effectively across different time zones and support international stakeholders.
• Proven experience in providing executive-level administrative support, with junior candidates who have relevant experience also welcome.
• Excellent written and verbal communication skills in English, Mandarin, and Cantonese.
• Strong attention to detail, a quick learning mindset, and the ability to thrive in a fast-paced environment.
• A proactive, adaptable, and multitasking approach to problem-solving.
• Candidates who are immediately available or have a short notice period will be highly preferred.

Job Offer

• 15 days of annual leave.
• Additional benefits including a discretionary bonus.