Projects Administration Officer

Airport Authority Hong Kong; Hong Kong; On-site; HKD 201,000 - 335,000; Full time

Job summary

Airport Authority Hong Kong invites high calibre professionals to join the project administration team on a fixed-term contract of at least 2 years. You will provide administrative support, document processing, record keeping, and coordination for contractor submissions and EDMS management.

The role requires a diploma or above in related fields, 5+ years in project administration or document control, strong English and Chinese, and proficiency in MS Office and Adobe Acrobat.

Qualifications

• Diploma or above in Business Administration, Secretarial Studies or related discipline with 5+ years' relevant experience.
• Construction project administration experience is an advantage.
• Excellent English and Chinese with Putonghua knowledge an advantage.
• Proficient in MS Office and Adobe Acrobat; competent in other software is a plus.
• Strong communication, interpersonal and organising skills are required.

Responsibilities

• Provide administrative support including document processing, record keeping and report compilation.
• Provide clerical duties and preparing documents including correspondences and contracts.
• Collect and distribute contractor submissions, and maintain documents in EDMS.
• Handle and transfer contractor submissions to responsible parties.
• Arrange meetings by scheduling appropriate meeting times and room booking.
• Perform other project related duties as assigned.

Skills

Team player

Communication

Organising

Detail-oriented

Proactive

English & Chinese

Microsoft Office

Adobe Acrobat

Education

Diploma or higher in Business Admin/Secretarial Studies

Tools

EDMS

MS Office

Job description

Where Your Career Takes Flight

Airport Authority Hong Kong (AA) manages and operates Hong Kong International Airport, one of the finest and busiest airports in the world.

Where Your Career Takes Flight

Airport Authority Hong Kong (AA) manages and operates Hong Kong International Airport, one of the finest and busiest airports in the world.

We now invite high calibre talent with creativity and passion to join us for a rewarding and meaningful career journey.

We care for our people and provide colleagues with a fair, open and supportive workplace.

By joining us, you will contribute to the continued success and growth of a key infrastructure and economic engine of Hong Kong, gaining invaluable experiences in a unique environment and enjoying boundless opportunities to unleash your full potential.

Together we will share the pride of our leadership status in the global aviation industry and our commitment to sustainability.

This is a fixed-term contract position of minimum 2 years with possibility for renewal subject to organisation need and individual performance.

Responsibilities

• Provide administrative support including document processing, record keeping and report compilation
• Provide clerical duties and preparing documents including correspondences and contracts
• Collect and distribute contractor’s submissions, and maintain the documents and records in Electronic Document Management System (EDMS)
• Handle and transfer contractor’s submissions to responsible parties
• Arrange meetings by scheduling appropriate meeting times and room booking
• Perform other project related duties as assigned

Requirements

• Diploma or above in Business Administration, Secretarial Studies or other related disciplines with at least 5 years' relevant working experience in project administration, work process management and/or document control; Secondary level with at least 6 years' relevant working experience will also be considered
• Previous experience in construction field is an advantage
• Team player with pleasant personality and good communication, interpersonal and organising skill
• Detail-oriented, reliable, proactive and service-oriented
• Proficient in Microsoft Office application, Adobe Acrobat and Chinese processing. Competent in other software is an advantage.
• Excellent command of spoken and written English and Chinese with knowledge of Putonghua is an advantage