Project Specialist (HRIS Project)

Fides Solutions Limited; Hong Kong Island; On-site; HKD 500,000 - 800,000; Full time

Job summary

Fides Solutions Limited is seeking a Project Manager/Project Specialist to lead HRIS implementation projects from initiation to delivery. You will manage scope, schedule and budget while coordinating with IT, HR and external vendors to ensure successful outcomes.

The role requires a PMP/Agile certification, strong HRIS knowledge and proven stakeholder management. You will work in a growth‑minded team to drive change and deliver measurable improvements.

Qualifications

• Proven experience as a Project Manager or Project Specialist, preferably HRIS projects.
• Professional project management certification such as PMP or Agile.
• Strong understanding of HRIS, HR processes and HR technology landscapes.
• Experience with scheduling, resource management and budget control.
• Excellent stakeholder management and communication skills.
• Proficiency with PM tools (MS Project, Jira, Asana).

Responsibilities

• Manage and oversee HRIS project delivery from initiation through completion.
• Develop and maintain project documentation including charters, schedules and risk registers.
• Coordinate with senior management, IT, HR and external vendors.
• Identify, assess and mitigate risks and issues with corrective actions.
• Lead project team meetings and drive cross‑functional collaboration.
• Monitor performance against KPIs and baselines.
• Handle scope and implement change control procedures.
• Support HRIS implementation and testing with technical teams and end users.
• Prepare regular status updates for executives and stakeholders.
• Contribute to post‑implementation reviews and lessons learned.

Skills

Project management

Stakeholder management

Analytical thinking

Communication

Problem solving

Education

PM certification (PMP/Agile)

Tools

MS Project

Jira

Asana

Job description

Manage and oversee HRIS project delivery from initiation through to completion, ensuring adherence to project scope, schedule, and budget parameters

Develop and maintain comprehensive project documentation, including project charters, schedules, risk registers, and status reports

Coordinate and communicate with project stakeholders, including senior management, IT teams, HR departments, and external vendors

Identify, assess, and mitigate project risks and issues, implementing appropriate corrective and preventive actions

Lead project team meetings and facilitate cross-functional collaboration to ensure alignment and progress towards project milestones

Monitor project performance against established key performance indicators and baselines

Manage project scope and implement change control procedures to handle any modifications to project requirements

Support the implementation and testing phases of HRIS systems, coordinating with technical teams and end-users

Prepare regular project status updates and reports for executive stakeholders

Contribute to post-implementation reviews and lessons learned documentation to continuous improvement initiatives

What we're looking for

Proven experience as a Project Manager or Project Specialist, preferably managing HRIS or HR technology implementation projects

Professional project management certification such as PMP, Agile, or equivalent qualification

Strong understanding of Human Resources Information Systems, HR processes, and HR technology landscapes

Demonstrated expertise in project scheduling, resource management, and budget control

Excellent stakeholder management skills with the ability to communicate effectively with technical and non-technical audiences

Proficiency in project management tools and software (such as Microsoft Project, Jira, Asana, or similar platforms)

Strong analytical and problem-solving capabilities with the ability to identify and resolve project impediments

Experience with system implementation methodologies and best practices

Knowledge of IT governance frameworks and compliance requirements

Ability to work independently whilst contributing effectively to a collaborative team environment

Excellent organisational skills and attention to detail

Fluency in English; additional languages such as Cantonese or Mandarin are advantageous

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Your application will include the following questions:

• Which of the following statements best describes your right to work in Hong Kong?
• How many years' experience do you have as a Project Specialist?