HRIS Business Analyst

Randstad Hong Kong Limited; Hong Kong; On-site; HKD 420,000 - 660,000; Full time

Job summary

Randstad Hong Kong Limited is seeking an experienced HRIS Business Analyst in Hong Kong to lead full-lifecycle HR system implementation. You will drive complex payroll integration, data migration, and act as a bridge between business processes and technology solutions.

You will join a team delivering enterprise HR transformations, coordinating with external vendors and internal IT and HR stakeholders to ensure successful system upgrades and reliable payroll outcomes.

Qualifications

• 3+ years in HRIS coordination, analysis, or implementation.
• Strong payroll domain knowledge and data migration experience.
• Experience with cloud-based HRM platforms is a plus.
• Advanced Excel skills for data mapping and reporting.

Responsibilities

• Act as the primary coordinator for HR system implementation activities with vendors and internal teams.
• Document legacy HR processes and data structures to enable migration to the new system.
• Coordinate data cleansing, mappings, and migration validation across modules.
• Support structured test cycles including payroll and integration scenarios.
• Coordinate testers and ensure defects are logged, tracked, and resolved with the vendor.
• Validate integrations between HRIS, payroll, finance, and access control from a business view.
• Collaborate on cut-over plans, blackout periods, parallel runs, and rollback procedures.
• Deliver clear reports, meeting summaries, and recommendations to project managers.

Skills

HRIS coordination

Data migration

Payroll integration

Excel proficiency

Stakeholder management

Analytical problem-solving

Education

Bachelor Degree

Tools

Excel

HRIS platforms

Payroll integration tools

Job description

Are you an experienced HRIS specialist looking to lead a major systems transformation? A prominent public transportation operator in Hong Kong is seeking a HRIS Business Analyst to drive full-lifecycle HR system implementation, complex payroll integration, and critical data migration projects. Elevate your career by shaping core enterprise HR technology systems.

about the company

Our client is a leading transportation provider in Hong Kong, dedicated to delivering safe, reliable, and sustainable mobility solutions across the region. Supported by a large-scale workforce, the organisation relies on advanced enterprise systems to ensure operational efficiency and business continuity. They offer a collaborative, forward-thinking environment committed to digital transformation and continuous process improvement.

about the team

You will join a dedicated project delivery and HR transformation team working on key enterprise system upgrades. Working closely with external software vendors, internal IT specialists, and HR business stakeholders, you will serve as the crucial link between business processes and technology solutions. The team values structured problem-solving, attention to detail, clear communication, and collaborative execution.

about the job

• Act as the primary coordinator for all HR system implementation activities between external vendors and internal project teams.
• Document legacy HCM processes and data structures (including hire, transfer, termination, leave, time, and payroll fields) to facilitate a seamless transition to the new system.
• Coordinate end-to-end data cleansing, review field mappings, and validate migration results across modules.
• Support the design and execution of structured test cycles, including complex payroll and system integration scenarios.
• Coordinate HR and payroll testers, ensuring defects are clearly logged, tracked, and resolved with the vendor.
• Validate functional integrations between HRIS, payroll, finance, and access control platforms from a practical business perspective.
• Collaborate with vendors and IT teams on cut-over plans, including blackout periods, parallel runs, first payroll cycles, and rollback procedures.
• Deliver clear, structured status reports, meeting summaries, and actionable recommendations to project managers and senior stakeholders.

skills & experiences required

• Degree in Human Resources, Information Technology, Business Administration, or a related discipline.
• Minimum of 3 years' experience in HR Information System (HRIS) coordination, analysis, or implementation.
• Strong domain knowledge of complex payroll environments and how HR systems support payroll accuracy and compliance.
• Proven track record in HR data migration and system integrations, preferably transitioning to modern cloud-based HRM platforms.
• Advanced proficiency in Microsoft Excel, with strong comfort using data mapping templates and complex reports.
• Excellent written and verbal communication skills in English, with strong stakeholder management capability.
• Highly organised and detail-oriented, with the ability to track multiple project tracks, issues, and deadlines simultaneously.
• Strong analytical and problem-solving mindset, focused on clarifying requirements and facilitating effective solutions.

skills

no additional skills required

qualifications

no additional qualifications required

education

Bachelor Degree