Assistant Project Manager

Fides Solutions Limited; Hong Kong Island; On-site; HKD 279,000 - 446,000; Full time

Job summary

Fides Solutions Limited in Hong Kong is seeking a proactive Project Coordinator to support planning and scheduling, track milestones, and maintain project records. You will liaise with stakeholders and assist senior project managers to keep projects on track.

The role requires certification in project management, strong organisational and communication skills, and experience with MS Project/Jira/Asana. A solid understanding of waterfall and agile approaches, plus Excel and PowerPoint

Qualifications

• Certification in project management (Agile, PMP, or equivalent).
• Experience with HRIS implementation is a plus.
• Strong organisational and prioritisation skills.
• Excellent written and verbal communication.
• Proficiency with project management tools (MS Project, Jira, Asana).
• Understanding of waterfall and agile methodologies.
• Analytical and problem-solving abilities with attention to detail.
• Team-oriented and able to support senior project managers.

Responsibilities

• Supporting the project planning and scheduling process, including the development and maintenance of project timelines and milestones
• Assisting with resource allocation and ensuring team members have the tools and information needed to perform effectively
• Monitoring project progress against defined objectives and reporting status updates to senior project management staff
• Maintaining comprehensive project documentation, including meeting notes, action items, and project records
• Liaising between project stakeholders, team members and clients to facilitate clear communication and resolve issues
• Supporting the identification and management of project risks and working to develop mitigation strategies
• Assisting with budget tracking and cost management activities under supervision
• Participating in project meetings and contributing to the continuous improvement of project processes and procedures

Skills

Organisational skills

Communication skills

Analytical thinking

Team collaboration

ICT knowledge

MS Office proficiency

Education

Project management certification (Agile / PMP)

Tools

Microsoft Project

Jira

Asana

Excel

PowerPoint

Job description

Supporting the project planning and scheduling process, including the development and maintenance of project timelines and milestones

Assisting with resource allocation and ensuring team members have the tools and information needed to perform effectively

Monitoring project progress against defined objectives and reporting status updates to senior project management staff

Maintaining comprehensive project documentation, including meeting notes, action items, and project records

Liaising between project stakeholders, team members and clients to facilitate clear communication and resolve issues

Supporting the identification and management of project risks and working to develop mitigation strategies

Assisting with budget tracking and cost management activities under supervision

Participating in project meetings and contributing to the continuous improvement of project processes and procedures

What we're looking for

A relevant qualification or certification in project management, such as Agile, PMP, or equivalent qualification

Proven experience with HRIS implementation experience will be an advantage.

Strong organisational skills with the ability to manage multiple tasks and prioritise effectively

Excellent written and verbal communication skills, with the ability to communicate clearly with diverse stakeholders

Proficiency in project management software and tools such as Microsoft Project, Jira, Asana, or similar platforms

A solid understanding of project management methodologies, including both waterfall and agile approaches

Strong analytical and problem-solving abilities with attention to detail

Ability to work collaboratively within a team environment and support senior project managers

Knowledge of Information and Communication Technology principles and project environments is highly desirable

Experience with Microsoft Office applications, particularly Excel and PowerPoint

Proactive attitude with a willingness to learn and develop professionally