Project Specialist (1-Year Contract)

PeopleLink Services Limited; Hong Kong; On-site; HKD 480,000 - 600,000; Full time

Job summary

PeopleLink Services Limited is seeking a detail-oriented Project Specialist to support a key transformation initiative. You will coordinate project activities, manage documentation, liaise with internal and external stakeholders, and maintain accurate project records.

This role rewards a proactive professional with strong organizational, communication, and documentation skills. The position involves translating project materials into English, organizing meetings, and producing updates and

Qualifications

• Bachelor's degree or above.
• Minimum 3 years of relevant experience in project coordination or executive support.
• Experience supporting global projects or multinational corporations preferred.
• Strong command of written and spoken English for preparing, reviewing and translating business documents.
• Strong organizational, coordination and documentation tracking skills.
• Proficiency in Word, Excel, PowerPoint and other document management tools.

Responsibilities

• Coordinate project activities and support day-to-day operations.
• Translate project documents into English to assist discussions and decisions.
• Organize and maintain project documents, ensuring up-to-date and accessible records.
• Arrange meetings with internal teams, external consultants and advisers, prepare materials, and track follow-up actions.
• Take meeting minutes and monitor action items to drive on-time deliverables.
• Act as a contact point between stakeholders to ensure effective communication and collaboration.
• Prepare project updates, presentations, and reports as required.

Skills

Organizational skills

Communication skills

Documentation management

English proficiency

Stakeholder coordination

MS Office

Education

Bachelor's degree or above

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Document management tools

Job description

Our client is seeking a detail-oriented Project Specialist to support a key transformation initiative. This role will coordinate project activities, manage documentation, liaise with internal and external stakeholders, and maintain accurate project records. This is an excellent opportunity for a proactive professional with strong organizational, communication, and documentation management skills.

Key responsibilities

• Support the Workstream Lead in coordinating key project activities and ensuring smooth day-to-day operations
• Translate project documents and materials into English to support discussions and decision-making among stakeholders
• Organize and maintain project documents, ensuring information is up-to-date, well-tracked, and easily accessible
• Coordinate meetings with internal teams, external consultants, and advisers, including scheduling, preparing materials, and tracking follow-up actions
• Take meeting minutes, monitor action items, and help drive timely completion of project deliverables
• Act as a key contact point between stakeholders, ensuring effective communication and collaboration throughout the project
• Prepare project updates, presentations, reports, and other supporting materials as required

About you

• Bachelor degree or above
• Minimum 3 years of relevant experience in project coordination, executive support or related functions
• Experience supporting global projects, or working in a multinational corporation, is highly preferred
• Strong command of written and spoken English, with the ability to prepare, review, and translate business documents
• Strong organizational, coordination and documentation tracking skills
• Proficiency in Microsoft Word, Excel, PowerPoint and other document management tools