Project Manager

SMART INFORMATION MANAGEMENT SYSTEM PRIVATE LIMITED; Hong Kong; On-site; HKD 600,000 - 1,000,000; Full time

Job summary

SMART INFORMATION MANAGEMENT SYSTEM PRIVATE LIMITED in Hong Kong is seeking an experienced Project Manager to lead cross-functional initiatives, govern programs, and coordinate delivery across teams with a strong emphasis on governance and stakeholder alignment. You will maintain plans and timelines, track milestones and risks, prepare meeting minutes, and follow up on actions.

Proficiency in Microsoft Office Suite, SharePoint, and Teams is required; Senior PMO Analyst (Tech Vendor Operations)

Qualifications

• Minimum 5 years of experience in project management or PMO roles.
• Proven ability to coordinate cross-functional projects with multiple stakeholders.
• Strong documentation and follow-up skills.

Responsibilities

• Coordinate regular project meetings and governance forums.
• Prepare agendas, materials, and minutes; track decisions and actions.
• Maintain project plans, timelines, and risk registers.
• Escalate delays and provide status updates to leadership.

Skills

PMO coordination

Stakeholder management

Meeting facilitation

Time management

Education

Bachelor's degree

Tools

Microsoft Office

SharePoint

Teams

Job description

SMART INFORMATION MANAGEMENT SYSTEM PRIVATE LIMITED View all jobs

We are seeking an experienced Project Manager to support coordination and execution of multiple cross-functional initiatives. The individual will be responsible for driving project governance, coordinating working groups, tracking deliverables, and ensuring timely follow-up on actions across a diverse stakeholder base. This role requires strong organizational skills, attention to detail, and the ability to manage competing priorities while maintaining momentum across multiple project streams.

Key responsibilities

Coordinate and schedule regular project meetings, working group discussions, and stakeholder forums across multiple teams.

Prepare agendas, meeting materials, and supporting documentation prior to meetings.

Attend project meetings, capture key discussions, decisions, risks, and action items, and distribute meeting minutes promptly.

Draft and issue follow-up communications to stakeholders outlining actions, owners, and target completion dates.

Track project milestones, deliverables, dependencies, and risks across multiple workstreams.

Maintain project plans, timelines, status reports, and governance documentation.

Monitor progress against agreed deadlines and proactively follow up with action owners to ensure timely completion.

Escalate delays, risks, and issues where appropriate and provide regular status updates to project leadership.

Coordinate across business, operations, technology, risk, legal, compliance, and other stakeholder groups as required.

Ensure project documentation is maintained in a structured and auditable manner.

About you

Minimum 5 years of experience in project management, PMO, project coordination, or related roles.

Proven experience coordinating projects involving multiple stakeholder groups and cross-functional teams.

Strong meeting facilitation, documentation, and follow-up skills.

Excellent organizational and time-management abilities.

Ability to manage multiple priorities and workstreams simultaneously.

Strong verbal and written communication skills.

Proficiency in Microsoft Office Suite, including Outlook, Excel, PowerPoint, Teams, and SharePoint.

Experience maintaining project plans and tracking deliverables.

Senior PMO Analyst (Tech Vendor Operations)