Project Manager

Smart IMS Inc.; Hong Kong; On-site; HKD 480,000 - 600,000; Full time

Job summary

Smart IMS Inc. is seeking an experienced Project Manager to support coordination and execution of multiple cross-functional initiatives in Hong Kong.

You will drive project governance, coordinate working groups, track deliverables, and ensure timely follow-up across diverse stakeholders. The role requires 4–6 years of project management, PMO, or related experience, excellent organization, and strong communication skills.

Qualifications

• 4–6 years of experience in project management, PMO, project coordination, or related roles.
• Proven experience coordinating projects involving multiple stakeholder groups and cross-functional teams.
• Strong meeting facilitation, documentation, and follow-up skills.
• Excellent organizational and time-management abilities.
• Ability to manage multiple priorities and workstreams simultaneously.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office Suite, including Outlook, Excel, PowerPoint, Teams, and SharePoint.

Responsibilities

• Coordinate and schedule regular project meetings, working group discussions, and stakeholder forums across multiple teams.
• Prepare agendas, meeting materials, and supporting documentation prior to meetings.
• Attend project meetings, capture key discussions, decisions, risks, and action items, and distribute meeting minutes promptly.
• Draft and issue follow-up communications to stakeholders outlining actions, owners, and target completion dates.
• Track project milestones, deliverables, dependencies, and risks across multiple workstreams.
• Maintain project plans, timelines, status reports, and governance documentation.
• Monitor progress against agreed deadlines and proactively follow up with action owners to ensure timely completion.
• Escalate delays, risks, and issues where appropriate and provide regular status updates to project leadership.
• Coordinate across business, operations, technology, risk, legal, compliance, and other stakeholder groups as required.
• Ensure project documentation is maintained in a structured and auditable manner.
• Support preparation of management summaries, steering committee materials, and executive presentations.

Skills

Project coordination

Cross-functional collaboration

Meeting facilitation

Time management

Communication skills

Organizational skills

Tools

Outlook

Excel

PowerPoint

Teams

SharePoint

Job description

We are seeking an experienced Project Manager to support coordination and execution of multiple cross-functional initiatives. The individual will be responsible for driving project governance, coordinating working groups, tracking deliverables, and ensuring timely follow-up on actions across a diverse stakeholder base. This role requires strong organizational skills, attention to detail, and the ability to manage competing priorities while maintaining momentum across multiple project streams.

Key Responsibilities

• Coordinate and schedule regular project meetings, working group discussions, and stakeholder forums across multiple teams.
• Prepare agendas, meeting materials, and supporting documentation prior to meetings.
• Attend project meetings, capture key discussions, decisions, risks, and action items, and distribute meeting minutes promptly.
• Draft and issue follow-up communications to stakeholders outlining actions, owners, and target completion dates.
• Track project milestones, deliverables, dependencies, and risks across multiple workstreams.
• Maintain project plans, timelines, status reports, and governance documentation.
• Monitor progress against agreed deadlines and proactively follow up with action owners to ensure timely completion.
• Escalate delays, risks, and issues where appropriate and provide regular status updates to project leadership.
• Coordinate across business, operations, technology, risk, legal, compliance, and other stakeholder groups as required.
• Ensure project documentation is maintained in a structured and auditable manner.
• Support preparation of management summaries, steering committee materials, and executive presentations.

Required Qualifications

• Minimum 4 to 6 years of experience in project management, PMO, project coordination, or related roles.
• Proven experience coordinating projects involving multiple stakeholder groups and cross-functional teams.
• Strong meeting facilitation, documentation, and follow-up skills.
• Excellent organizational and time-management abilities.
• Ability to manage multiple priorities and workstreams simultaneously.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office Suite, including Outlook, Excel, PowerPoint, Teams, and SharePoint.
• Experience maintaining project plans and tracking deliverables.