Personal Assistant / Secretary

Soundwill HR Management Limited; Hong Kong; On-site; HKD 279,000 - 424,000; Full time

Job summary

Soundwill HR Management Limited in Hong Kong is recruiting an Executive Assistant to support the directors and family, manage confidential documents, and coordinate a busy calendar.

The role requires basic bookkeeping, strong English and Chinese, excellent organisational skills, and the ability to supervise household staff and drivers while handling sensitive information with discretion.

Qualifications

• Handle full range of secretarial duties for a company and its subsidiaries.
• Maintain/update statutory records and filing system.
• Assist director and family in daily life tasks such as application processing, maid & driver arrangements, insurance issues, property rental, etc.

Responsibilities

• Coordinate meetings, schedules and travels; organize events and receive guests.
• Assist in accounting and corporate services.
• Observe confidentiality and handle confidential documents according to policy.
• Manage a team of household workers and drivers.
• Handle other matters as assigned.

Skills

Executive support

English proficiency

Chinese proficiency

Interpersonal skills

Organisational skills

Confidentiality

Education

Bachelor degree

Tools

Word

Excel

Job description

Handle the full range of secretarial duties of a company and its subsidiaries;

Maintain/update statutory records and filing system;

Assist the director and family members in their daily lives, such as application processing, maid & driver arrangements, insurance issues, property rental, etc.

Manage a team of household workers and drivers;

Arrange meetings, schedules & travels, organise events, and receive guests, etc.

Assist in accounting and corporate services;

Observe the strictest code of confidentiality, and handle confidential documents according to the company's policy;

Handle other matters as assigned.

Requirements

• Degree holder or equivalent, in any discipline;
• At least 3 years of relevant experience in supporting top executives;
• Knowledge of basic bookkeeping procedures;
• Proficient in computer skills in Word and Excel;
• Excellent command of written and spoken English and Chinese;
• Good interpersonal skills, independent, self-motivated, well-organised, and have a strong sense of responsibility;
• Strong analytical skills and ability to work under pressure with minimal supervision; and

Attractive remuneration and fringe benefits will be offered to the successful candidate.

Our Group is an equal-opportunity employer.

All the data collected will be treated as strictly confidential and will be used for recruitment purposes only.