Executive Assistant

HKBAC; Hong Kong; On-site; HKD 90,000 - 130,000; Full time

Job summary

HKBAC seeks a proactive, high‑level executive assistant to support the CEO, senior director and executives. The role combines executive‑office coordination, governance support, and cross‑functional execution in a dynamic business aviation environment.

You will manage diary and travel, prepare board papers, coordinate committee meetings, maintain records, and safeguard confidentiality while driving process improvements with digital tools.

Qualifications

• Degree holder; relevant experience and a strong willingness to learn are welcome.
• At least five years’ experience in executive assistance, business administration, project coordination or related role.
• Experience supporting senior leaders, board meetings or corporate governance is an advantage.
• Excellent written and spoken English and Chinese, including fluent Putonghua.
• Strong communication, organization and stakeholder-management skills.
• Proactive, adaptable and eager to take on responsibility in a dynamic business aviation environment.
• High integrity, discretion and attention to detail when handling confidential matters.
• Confident in managing multiple priorities, meeting deadlines and working independently.
• Proficient in Microsoft Office, digital collaboration tools and AI-assisted productivity solutions.

Responsibilities

• Provide executive and administrative support, including diary and travel management, correspondence and follow-up of action items.
• Anticipate priorities, manage competing demands and provide concise briefings so that the CEO and supported senior executives can focus on the highest-value issues.
• Serve as a professional coordination point between the CEO, designated senior executives, departments and external stakeholders, helping maintain alignment and momentum on agreed priorities.
• Coordinate Executive Committee, Board meetings and senior management meetings, including schedules, agendas, meeting papers, logistics, minutes and follow-up actions.
• Administer secure shared folders and digitalize the workflow for Executive Committee and Board meetings, including access control, filing and version control.
• Coordinate with Board members, shareholders’ offices, internal stakeholders, external legal advisers, company secretarial service providers and other professional advisers as required.
• Provide company secretarial and corporate governance support, including maintaining minutes, resolutions, statutory registers and corporate records, and coordinating approvals and signatures.
• Liaise with airport entities, vendors, tenants, clients and other external parties, and support company events and business activities.
• Act as a digitally capable partner to the executive office by identifying opportunities to simplify workflows, reduce manual effort and improve the speed, quality and transparency of management information.
• Maintain strict confidentiality and exercise sound judgement when handling sensitive business, governance and personnel matters.
• Perform other ad hoc duties and assignments as required.

Skills

Executive support

Administration

Project coordination

Stakeholder management

Communication

Confidentiality

Microsoft Office

AI productivity tools

Education

Bachelor’s degree

Tools

AI-assisted productivity tools

Digital collaboration tools

Job description

To provide trusted, high-level executive, company secretarial support to the Chief Executive Officer, Senior Director and designated senior executives. The role combines disciplined executive-office coordination, stakeholder communication, technology-enabled transformation and cross-functional execution, helping senior leadership turn priorities into timely, well-governed outcomes.

Purpose of the Role:

To provide trusted, high-level executive, company secretarial support to the Chief Executive Officer, Senior Director and designated senior executives. The role combines disciplined executive-office coordination, stakeholder communication, technology-enabled transformation and cross-functional execution, helping senior leadership turn priorities into timely, well-governed outcomes.

Job Duties:

• Provide executive and administrative support, including diary and travel management, correspondence and follow-up of action items.

• Anticipate priorities, manage competing demands and provide concise briefings so that the CEO and supported senior executives can focus on the highest-value issues.

• Serve as a professional coordination point between the CEO, designated senior executives, departments and external stakeholders, helping maintain alignment and momentum on agreed priorities.

• Coordinate Executive Committee, Board meetings and senior management meetings, including schedules, agendas, meeting papers, logistics, minutes and follow-up actions.

• Administer secure shared folders and digitalize the workflow for Executive Committee and Board meetings, including access control, filing and version control.

• Coordinate with Board members, shareholders’ offices, internal stakeholders, external legal advisers, company secretarial service providers and other professional advisers as required.

• Provide company secretarial and corporate governance support, including maintaining minutes, resolutions, statutory registers and corporate records, and coordinating approvals and signatures.

• Liaise with airport entities, vendors, tenants, clients and other external parties, and support company events and business activities.

• Act as a digitally capable partner to the executive office by identifying opportunities to simplify workflows, reduce manual effort and improve the speed, quality and transparency of management information.

• Maintain strict confidentiality and exercise sound judgement when handling sensitive business, governance and personnel matters.

• Perform other ad hoc duties and assignments as required.

Requirements:

• Degree holder; relevant experience and a strong willingness to learn are also welcome.

• At least five years’ experience in executive assistance, business administration, project coordination or a related role.

• Experience supporting senior leaders, Board meetings or corporate governance is an advantage.

• Excellent written and spoken English and Chinese, including fluent Putonghua.

• Strong communication, organization and stakeholder-management skills.

• Proactive, adaptable and eager to take on responsibility in a dynamic business aviation environment.

• High integrity, discretion and attention to detail when handling confidential matters.

• Confident in managing multiple priorities, meeting deadlines and working independently.

• Proficient in Microsoft Office, digital collaboration tools and AI-assisted productivity solutions.