Personal Assistant & Admin Officer - Family Office

Michael Page; Hong Kong; On-site; HKD 446,000 - 670,000; Full time

Benefits offered by this job

Shuttle bus service to office

Competitive salary with bonus

Stable and supportive team environment

Career growth opportunity

Job summary

Michael Page is seeking a proactive Personal Assistant / Executive Assistant to support a Hong Kong-based Executive Director and CIO/Founder. The role covers complex scheduling, travel, and personal-family-related tasks, with a focus on discretion and efficiency.

You will help set up and administer a family office, coordinating with internal teams and external partners. The ideal candidate has around 5 years of PA/EA experience, fluent Cantonese/Mandarin/English, and excellent organizational

Qualifications

• Bachelor's degree required.
• Approximately 5 years of experience in PA/EA/office management or related admin functions.
• Background from reputable firms or financial institutions preferred.
• Fluent in Cantonese, Mandarin and English; Mandarin used daily.
• Strong organizational skills with high attention to detail.
• Trustworthy, discreet and able to handle confidential matters.

Responsibilities

• Provide personal and family-related support to Executive Director/CIO/Founder.
• Manage schedules, meetings, travel, dining arrangements, and ad hoc requests.
• Handle confidential family matters and personal projects.
• Support setup and administration of a family office, liaising with internal and external stakeholders.
• Gradually own family office admin matters and related projects.
• Oversee office administration, vendor management, facilities, and supplies.
• Provide administrative support to senior management and wider team.
• Assist with ad hoc assignments and special projects.

Skills

Languages Cantonese Mandarin English

Executive support

Office management

Education

Bachelor's degree

Job description

Investment Firm with a new set-up Family Office

PA support to Executive Director, Mandarin required

About Our Client

Our client is a Hong Kong based investment firm with a stable and expanding business. The firm offers supportive team environment, and a strong emphasis on professionalism and collaboration. This is a new headcount to support on the firm's growth.

Job Description

• Provide personal and family-related support to an Executive Director/CIO/Founder.
• Manage schedules, meetings, travel, dining arrangements, and ad hoc requests.
• Handle confidential family matters and personal projects.
• Support the setup and administration of a family office, liaising with internal and external stakeholders.
• Gradually take ownership of family office admin matters and related projects.
• Oversee office administration, vendor management, facilities, and supplies.
• Provide administrative support to senior management and the wider team.
• Assist with ad hoc assignments and special projects.

The Successful Applicant

• Bachelor's degree holder.
• Around 5 years' experience in PA, EA, office management, or related administrative functions.
• Background from reputable firms, financial institutions, or large SOEs preferred.
• Fluent in Cantonese, Mandarin, and English; Mandarin is used daily.
• Strong organisational skills with excellent attention to detail.
• Trustworthy, discreet, and able to handle confidential matters.
• Proactive, flexible, and collaborative team player.

What's on Offer

• Career growth opportunity to transition into a family office-focused role.
• Competitive salary with attractive bonus
• Stable and supportive team environment
• Shuttle bus service to office

Contact: Janice Wong

Quote job ref: JN-082026-7086869