Personal Assistant

MCL Financial Group Ltd.; Hong Kong; On-site; HKD 250,000 - 420,000; Full time

Job summary

MCL Financial Group Ltd. is seeking a highly organized professional to join the Managing Director's office in Hong Kong. The role combines executive assistance, office administration, and end-to-end handling of special projects for senior leadership.

You will manage calendars, coordinate events, oversee vendor relations, and provide discreet personal administrative support to senior management and family members as required.

Qualifications

• 3+ years of experience as a PA, EA, or Project Coordinator supporting C-level executives or Managing Directors in relevant sectors.
• Experience supporting UHNW individuals or managing luxury lifestyle assets is a distinct advantage.
• Post-secondary qualifications in Business Administration, Communications, or a related discipline.

Responsibilities

• Manage complex calendars, schedule meetings, arrange catering, prepare pre-meeting materials, and handle visitor reception.
• Screen, draft, distribute, and track executive correspondence and handle document archiving.
• Establish daily office administrative systems and perform research, filing, and occasional outdoor duties.
• Own day-to-day management and execution for special projects, operational efficiency enhancements, and property renovation initiatives.
• Coordinate travel logistics, company driver schedules, vehicle maintenance, licensing, and insurance renewals.

Skills

Executive support

Calendar management

Vendor management

Education

Business Administration

Communications

Tools

Microsoft Office

Google Workspace

Job description

MCL Financial Group is a premier Hong Kong-based financial services and merchant banking firm founded in 1998, specializing in private equity, real estate, capital markets, fund set-ups, and family office services. To support our expanding executive operations, we are seeking a dedicated, highly organized professional to join our Managing Director's office.

Position Overview

This multi-faceted role combines executive assistance, office administration, and end-to-end execution of special projects. The successful candidate will act as a trusted operational partner to our senior leadership team, ensuring seamless executive workflows, managing vendor relationships, coordinating event logistics, and providing discreet personal administrative support.

Primary Responsibilities:

Executive Support & Office Administration

• Manage complex calendars, schedule meetings, arrange catering, prepare pre-meeting materials, and handle visitor reception
• Screen, draft, distribute, and track executive correspondence (calls, emails, mail) and handle document archiving
• Establish daily office administrative systems and perform research, filing, and occasional outdoor duties as required
• Collaborate effectively with executive assistants, senior leadership, and corporate service teams to resolve operational issues proactively

Special Projects & Event Coordination

• Own day-to-day management and execution for special projects, operational efficiency enhancements, and property renovation initiatives
• Plan and execute business development activities, corporate functions, and private social events (including but not limited to dinner parties and cocktail receptions)
• Oversee administrative renewals and fee payments for exclusive private members' clubs, professional networks, and executive affiliations
• Provide personal secretarial support to senior management and family members as assigned
• Coordinate travel logistics, company driver schedules, vehicle maintenance, licensing, and insurance renewals
• Source, quote, and benchmark prices for office, household, and contractor purchases

Requirements:

• 3 years or above relevant experience as a PA, EA, or Project Coordinator supporting C-level executives or Managing Directors within Family Office, Private Wealth, Finance, Real Estate, or MNC environments
• Experience supporting UHNW individuals or managing luxury lifestyle assets and exclusive private members' clubs is a distinct advantage
• Post-secondary qualifications in Business Administration, Communications, or a related discipline
• Excellent command of written and spoken English, Cantonese, and Mandarin
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace
• Detail-oriented team player with a fiduciary mindset, strong problem-solving skills, and absolute discretion
• Immediate or short-notice availability is highly preferred