Office Secretary

LEI FAMILY HOLDINGS LIMITED; Hong Kong; Presencial; HKD 420.000 - 540.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Discretionary performance bonus

Annual leave 15–20 days

5-day work week

Descripción de la vacante

LEI FAMILY HOLDINGS LIMITED, a private Family Office and Philanthropic Foundation in Hong Kong’s Central district, seeks an Office Manager & Executive Secretary to run the Hong Kong office and support the family principals and investment team. You will manage daily operations, greet high‑profile clients, handle confidential correspondence, draft board packs, and assist with events and client hospitality.

Fresh graduates are welcome; English, Cantonese and Mandarin fluency is required; strong MS

Formación

• Bachelor's degree in related discipline is required or fresh graduates welcome.
• English, Cantonese and Mandarin fluency is required; strong communication skills.

Responsabilidades

• Provide comprehensive secretarial support to family principals and senior executives.
• Oversee daily office operations and be main contact for building management, service providers, vendors, and IT.
• Greet high‑profile clients and handle incoming corporate inquiries as gatekeeper and front‑of‑house representative.
• Draft, review, and manage confidential business correspondence, board packs, reports, and meeting minutes.
• Assist in organizing internal events and client hospitality arrangements.

Conocimientos

English fluency

Cantonese fluency

Mandarin fluency

Translation skills

MS Office

Educación

Bachelor's degree in Business/Finance/Languages/Communications

Herramientas

MS Office (Outlook, Word, Excel, PowerPoint)

Descripción del empleo

This is an Office Manager & Executive Secretary position for a private Family Office and Philanthropic Foundation based in Hong Kong's Central district. You will run the Hong Kong office and provide seamless support to the family principals and investment team, managing a diverse portfolio of global investments, asset allocations, and charitable initiatives.

Key responsibilities

• Provide comprehensive secretarial support to the family principals and senior executives
• Oversee daily office operations, acting as the primary point of contact for building management, premium service providers, corporate vendors, and IT specialists
• Professionally greet high-profile clients and handle incoming corporate inquiries as a gatekeeper and front-of-house representative
• Draft, review, and handle confidential business correspondence, board packs, reports, and meeting minutes in a professional manner
• Assist in organizing internal corporate events, team-building activities, and client hospitality arrangements

About you

• Bachelor's degree in Business Administration, Finance, Languages, Communication, or a related discipline. Fresh graduates are welcome
• 0 to 2 years of corporate internship or working experience
• Prior experience in an administrative or hospitality role is a plus but not mandatory
• Native or excellent command of spoken and written English, Cantonese, and Mandarin
• Strong translation and communication skills
• Proficient in MS Office applications (Outlook, Word, Excel, PowerPoint)
• Tech-savvy with digital office tools
• Highly detail-oriented, proactive, willing to learn, independent problem-solver
• Capable of maintaining absolute discretion and confidentiality when handling sensitive information

About us

We are a private Family Office and Philanthropic Foundation based in Hong Kong's Central district. We manage a diverse portfolio of global investments, asset allocations, and charitable initiatives on behalf of our founding family. We operate with the highest standards of professionalism and integrity, maintaining a collaborative, tight-knit, and high-trust working environment.

Market-competitive salary tailored to the financial services sector

Standard 5-day work week with stable, professional hours

15 to 20 days of Annual Leave

Discretionary Performance Bonus based on individual contribution and firm milestones

Structural mentorship and exposure to wealth management sector

Well-appointed corporate workspace in a landmark Central location