Executive and Personal Assistant (Family Office) - Hybrid

hermessi; Hong Kong; On-site; HKD 279,000 - 390,600; Full time

Benefits offered by this job

Paid training

Performance-based cash bonuses

Competitive salary and benefits package

Opportunities for professional development

Job summary

Hermessi is looking for a highly organized and proactive Personal Assistant to support the CEO. This role involves managing multiple tasks efficiently, overseeing day-to-day administration, and liaising with external service providers.

The ideal candidate should have a diploma or higher in Business Administration, at least 5 years of relevant experience, and be fluent in Mandarin. The position offers competitive salary and benefits, along with opportunities for professional development.

Qualifications

• At least 5 years of relevant experience in an administrative or operations role.
• Fluent in Mandarin, with excellent written and spoken English and Chinese.
• Strong understanding of basic accounting and financial reporting principles.

Responsibilities

• Oversee day-to-day administration while supporting accounting and bookkeeping.
• Manage contracts, service provider agreements, and internal documentation.
• Assist with fund and bank account opening and KYC/AML documentation.

Skills

Organizational skills

Time management

Attention to detail

Microsoft Office proficiency

Communication skills in English and Chinese

Education

Diploma or above in Business Administration, Finance, or Accounting

Tools

Google Suite

ChatGPT AI tools

Project management tools/apps

Job description

Our client, a family office, is seeking a highly organized and proactive Personal Assistant to support its CEO. The ideal candidate will be tech‑savvy, detail‑oriented, and capable of managing multiple tasks efficiently.

This role demands exceptional productivity and a keen eye for detail. It offers significant rewards, including high‑level discussions with executives and unique insights.

Daily Responsibilities

• Oversee day‑to‑day administration while supporting accounting, bookkeeping, and fund operation work.
• Manage contracts, service provider agreements, and internal documentation.
• Liaise with external service providers on monthly bookkeeping, preparation of management accounts, and annual company audits.
• Coordinate with custodians, fund administrators, auditors, legal advisers, and other service providers on routine fund operations matters.
• Assist with fund and bank account opening and KYC/AML documentation.
• Support investor onboarding, respond to basic investor enquiries, and maintain onboarding records.
• Handle personal matters for the CEO.
• Manage household staff – helpers and drivers schedules and performance management.
• Assist with house renovation or maintenance projects.
• Arrange family gatherings, children’s holidays and parties.
• Run errands for management when required.

Requirements & Qualifications

• Diploma or above in Business Administration, Finance, Accounting, or a related discipline.
• At least 5 years of relevant experience in an administrative or operations role.
• Excellent written and spoken English and Chinese; Mandarin fluency is required.
• Working knowledge of basic accounting and financial reporting principles.
• Strong organizational and time‑management skills with high attention to detail and accuracy.
• Proficient in Microsoft Office, particularly Word, Excel, and PowerPoint.
• Proactive, reliable, and highly committed, able to work independently and manage multiple priorities in a fast‑paced environment.
• Energetic about creating impact and aiding others.
• Super detail‑oriented.
• Demonstrate trustworthiness and reliability in actions.
• Apply imaginative solutions to complex problems.
• Take pride in the caliber of their work and continuously strive for improvement.
• Have a strong appetite for learning and personal development.
• Possess deep emotional and social intelligence.
• Understand how to use ChatGPT AI tools to increase productivity.
• Working knowledge of Google Suite (Gmail, Calendar, Drive, Docs, Sheets, Forms, Slides) and modern productivity and project management tools/apps (e.g., Monday, Notion, CRMs).

Benefits

• Paid training.
• Performance and impact‑based cash bonuses.
• Competitive salary and benefits package.
• Opportunities for professional development and growth.

We are an Equal Opportunity Employer and consider applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.