Executive Assistant - up to 38K - Family office

Michael Page (Hong Kong); Hong Kong; Sur place; HKD 420 000 - 540 000; Plein temps

Avantages offerts par ce poste

Discretionary Bonus

Medical Insurance

Résumé du poste

Michael Page is seeking an Executive Assistant to support the CEO/ Founder of a family office in Hong Kong. The role requires proactive, discreet, and professional administrative support to facilitate fast-moving entrepreneurship.

Responsibilities include calendar management, travel arrangements, and preparation of reports and presentations. The ideal candidate has 5–6 years of secretarial experience and fluency in English, Cantonese and Mandarin, with strong MS Office and AI tools skills.

Qualifications

• Higher education in business administration or relevant studies.
• Around 5-6 years solid secretarial support experience.
• Excellent written and verbal communication in English, Cantonese and Mandarin.
• Ability to handle confidential information with discretion and professionalism.

Responsabilités

• Managing executives' calendars, scheduling meetings, and coordinating appointments.
• Handling travel arrangements, including flights, accommodation, and itineraries.
• Preparing and editing correspondence, reports, and presentations.
• Maintaining confidential files and sensitive information securely.
• Arranging meetings with external vendors (Lawyers, Accountants and other service providers).
• Managing expense reports and processing reimbursements.
• Liaising with internal departments and external stakeholders on behalf of executives.
• Providing general administrative support to ensure efficient office operations.

Connaissances

Calendar management

Travel coordination

MS Office

AI platforms

English proficiency

Cantonese

Mandarin

Discretion & professionalism

Formation

Bachelor's degree in Business Administration

Outils

Microsoft Office Suite

AI platforms

Description du poste

• Family Office
• Flexible Work Arrangements

About Our Client

My client is a family office and they are looking for an EA to support the CEO/ Founder. He comes from a tech background and he is looking for someone who wants to get out of the traditional ways of working and enter the new wave of entrepreneurship.

Job Description

As an Executive Assistant, your main responsibilities will include:

• Managing executives' calendars, scheduling meetings, and coordinating appointments.
• Handling travel arrangements, including booking flights, accommodation, and itineraries.
• Preparing and editing correspondence, reports, and presentations.
• Maintaining confidential files and sensitive information securely.
• Arranging meetings with external vendors eg Lawyers, Accountants and other service providers
• Managing expense reports and processing reimbursements.
• Liaising with internal departments and external stakeholders on behalf of executives.
• Providing general administrative support to ensure efficient office operations.

The Successful Applicant

A successful Executive Assistant should have:

• Higher education in business administration or relevant studies
• Around 5-6 years solid secretarial support experience
• Strong organisational and multitasking skills with attention to detail.
• Proficiency in Microsoft Office Suite and AI platforms
• Excellent written and verbal communication skills in English, Cantonese and Mandarin
• Ability to handle confidential information with discretion and professionalism.
• Proactive and resourceful approach to problem-solving.
• Capability to work efficiently under pressure and meet tight deadlines.

What's on Offer

• Discretionary Bonus
• Medical Insurance