Executive Personal Assistant | Global Travel & AI Support

Hong Kong Finance Company Limited; Hong Kong Island; On-site; HKD 240,000 - 420,000; Full time

Job summary

Hong Kong Finance Company Limited seeks a highly organized Personal Assistant to provide executive and administrative support to senior leadership. You will manage complex calendars and travel logistics while serving as a discreet gatekeeper.

You will work with internal stakeholders and external partners to optimize efficiency, prepare minutes and reports for the Director, and leverage AI applications to assist with tasks.

Qualifications

• Minimum 5 years of experience as a Personal Assistant or in a similar role.
• Experience managing travel and familiarity with travel booking platforms.
• Bachelor’s degree in business-related disciplines.
• Fluent in Cantonese and English with strong communication skills.
• Proactive, responsive, and solutions-oriented mindset.
• Advanced proficiency in Microsoft Office and AI applications.

Responsibilities

• Plan and manage frequent and complex international personal travel (including flights, ground transportation, hotels, visas, etc.)
• Manage personal appointments and family schedules
• Proactively handle travel disruptions or provide effective solutions
• Provide comprehensive secretarial and administrative support, including preparing minutes and reports for the Director and executive team
• Utilize professional knowledge of AI to assist with work tasks

Skills

Travel coordination

Calendar management

Communication

Fluent Cantonese

Fluent English

Discretion

Education

Bachelor’s degree in business-related disciplines

Tools

Microsoft Office

AI applications

Chinese word processing

Job description

Hong Kong Finance Company Limited seeks a highly organized Personal Assistant to provide executive and administrative support to senior leadership. You will manage complex calendars and travel logistics while serving as a discreet gatekeeper.

You will work with internal stakeholders and external partners to optimize efficiency, prepare minutes and reports for the Director, and leverage AI applications to assist with tasks.