Personal Assistant / Executive Assistant (with Frequent Travel Requirement)

Cannon Human Resources Limited; Hong Kong; On-site; HKD 350,000 - 500,000; Full time

Job summary

Cannon Human Resources Limited is seeking a Personal Assistant / Executive Assistant to proactively manage a demanding calendar and travel logistics. You will support C‑level executives, coordinate domestic and international trips, and handle high‑level communications with discretion.

The role requires 1–3 years of EA/PA experience, a Bachelor’s degree, and fluency in English and Chinese (Cantonese/Mandarin). Occasional travel and a high degree of professionalism are essential.

Qualifications

• Bachelor's degree or above in Business Administration, Communications, or related field.
• 1–3 years of relevant experience as a Personal Assistant, Executive Assistant, or similar role supporting C‑level/senior executives.
• Willing to travel (including short‑notice and occasional weekends/holidays).
• Excellent command of written and spoken English and Chinese (Cantonese and Mandarin).
• High level of professionalism, discretion, interpersonal maturity, and a service‑oriented mindset.

Responsibilities

• Proactively manage and optimize a complex calendar, coordinating meetings, appointments, events, and travel logistics.
• Plan and execute domestic and international business travel with detailed itineraries and expense processing.
• Accompany executives on frequent regional/international trips, providing on‑site support and logistics.
• Serve as primary contact for internal/external stakeholders and manage high‑volume communications with discretion.
• Prepare briefing materials, reports, presentations, and agendas; take and follow up on minutes.
• Oversee executive expense tracking, invoices, petty cash, and budget monitoring.
• Handle confidential personal tasks to streamline day‑to‑day routines.
• Execute ad‑hoc administrative duties and priority projects.

Skills

Calendar management

Travel coordination

Executive support

Discretion

Time management

Multitasking

Stakeholder management

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

Job description

Personal Assistant / Executive Assistant (with Frequent Travel Requirement)

Proactively manage and optimize a complex, fast‑changing calendar, seamlessly coordinating meetings, appointments, events, and end‑to‑end travel logistics.

Plan and execute seamless domestic and international business travel—optimizing routes and costs, preparing detailed itineraries, handling real‑time changes, and processing expense reports.

Accompany the executive on frequent regional and international business trips (Asia‑Pacific, Europe, etc.), providing on‑site operational, document, logistics, and personal support.

Serve as the primary point of contact for internal teams, board members, clients, and external stakeholders; screen and manage high‑volume communications with discretion and professionalism.

Prepare high‑quality briefing materials, reports, presentations, and agendas for key meetings and board sessions; record minutes and ensure rigorous follow‑up on action items.

Oversee executive expense tracking, invoice processing, petty cash, and budget monitoring to ensure financial accuracy and compliance.

Manage confidential personal tasks and errands (e.g., personal reservations, family scheduling, special projects) to streamline the executive's day‑to‑day routine.

Execute ad‑hoc administrative duties and priority projects to maintain seamless operations.

Requirements

Bachelor's degree or above in Business Administration, Communications, or a related field

1–3 years of relevant experience as a Personal Assistant, Executive Assistant, or similar role supporting C‑level/senior executives (experience in finance, private equity, family office, or international business preferred)

Willing to travel (including short‑notice and occasional weekends/holidays)

Physically fit and adaptable for travel demands (long flights, different time zones, varying environments)

Managing complex international travel arrangements and accompanying executives on trips experience

Ability to work prioritize in high‑pressure environment independently, with exceptional time management and multitasking abilities

High level of professionalism, discretion, interpersonal maturity, and a service‑oriented mindset, coupled with the ability to proactively anticipate needs, resolve issues, and maintain utmost confidentiality at all times.

High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with scheduling and database software

Excellent command of in written and spoken English and Chinese (Cantonese and Mandarin); Knowledge of other languages will be an advantage