Personal Assistant

Boray Business Trading Limited; Hong Kong; On-site; HKD 391,000 - 670,000; Full time

Benefits offered by this job

Competitive remuneration package

Direct exposure to senior management

Dynamic and entrepreneurial working环境

Opportunity to develop executive-level

Job summary

Boray Business Trading Limited in Hong Kong is seeking an Executive & Personal Assistant to support the Chairman with calendar management, travel planning, and confidential liaison across Hong Kong and Mainland China. The role demands discretion, superb organization, and the ability to manage multiple priorities in a fast-paced setting.

You will coordinate cross-border meetings, prepare reports and presentations, and assist with personal arrangements as required, while maintaining professional

Qualifications

• Bachelor's degree or above required.
• Minimum 2 years' experience as EA/PA or related role.
• Experience supporting senior executives preferred.
• Excellent organizational and multitasking skills.
• Discretion and confidentiality in handling information.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Manage the Chairman's calendar and meeting schedules.
• Coordinate domestic and cross-border travel arrangements.
• Arrange flights, hotels, transportation and itineraries.
• Prepare meeting schedules, reports and presentations.
• Monitor follow-up items and ensure timely completion of tasks.
• Liaise with internal teams and external partners.
• Coordinate with Mainland China executive support teams.
• Assist with personal appointments and arrangements as needed.
• Handle confidential matters with professionalism.

Skills

Executive support

Calendar management

Travel coordination

Cross-cultural communication

Discretion

Mandarin

English

Microsoft Office

Education

Bachelor's degree or above

Tools

Microsoft Office

Job description

Executive & Personal Assistant to Chairman

Location: Hong Kong

Employment Type: Full Time

About the Role

We are seeking a highly organized, proactive and trustworthy Executive & Personal Assistant to support the Chairman in both business and personal matters.

This role requires exceptional coordination skills, attention to detail and the ability to handle confidential information with discretion. The successful candidate will act as a key liaison between Hong Kong and Mainland China teams while managing complex schedules, travel arrangements and daily priorities.

This is an excellent opportunity for candidates who enjoy working closely with senior executives in a fast-paced and dynamic environment.

Key Responsibilities

Executive Support

Manage the Chairman's calendar, appointments and meeting schedules

Coordinate domestic and cross-border business travel arrangements

Arrange flights, hotels, transportation and travel itineraries

Prepare meeting schedules, reports, presentation materials and correspondence

Monitor follow-up items and ensure timely completion of assigned tasks

Liaise closely with internal teams and external business partners

Coordinate with executive support teams and secretarial teams in Mainland China

Personal Support

Assist with personal appointments and daily arrangements when required

Coordinate family travel and personal logistics

Arrange restaurant reservations, gifts and event bookings

Handle ad hoc personal matters with professionalism and confidentiality

Communication & Coordination

Serve as a key point of contact among Hong Kong, Shenzhen, Xi'an and Yulin teams

Facilitate effective communication between senior executives and various stakeholders

Support special projects and urgent assignments as required

Requirements

Bachelor's Degree or above

Minimum 2 years of Executive Assistant, Personal Assistant, Office Manager or related experience

Experience supporting senior executives is highly preferred

Excellent organizational and multitasking skills

Strong problem-solving and contingency planning abilities

Able to work independently and remain calm under pressure

High level of integrity and confidentiality

Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)

Language Requirements

Good command of Mandarin

Good written and spoken English

Travel Requirements

Based primarily in Hong Kong

Occasional business travel may be required

Business trips are typically short-term and generally around one week in duration.

Ideal Candidate

We are looking for someone who:

Enjoys supporting senior executives

Has a strong sense of responsibility and ownership

Can anticipate needs before being asked

Handles confidential matters professionally

Is flexible, resourceful and solutions-oriented

Thrives in a fast-changing environment

What We Offer

• Competitive remuneration package
• Direct exposure to senior management
• Dynamic and entrepreneurial working environment
• Opportunity to develop executive-level coordination and management skills