Personal Assistant

K11 by AC Limited; Hong Kong; On-site; HKD 240,000 - 480,000; Full time

Job summary

K11 by AC Limited in Hong Kong is seeking a dedicated Personal Assistant to support executive management. The role covers calendar management, travel logistics, and event coordination, with an emphasis on discretion and professional communication.

The candidate should have a Bachelor's degree in Business Administration and at least six years of PA/secretarial experience, fluent in English and Mandarin. This is a demanding role requiring independence, strong organization, and the ability to

Qualifications

• Bachelor’s degree in Business Administration or related field.
• 6 years of experience as PA or secretary.
• Strong organizational and multitasking abilities with keen attention to detail.
• Excellent communication and interpersonal skills, with a high level of professionalism and discretion when handling confidential information.
• Ability to work independently and as part of a team in a fast-paced environment.
• Excellent command of spoken and written English and Chinese including Mandarin.

Responsibilities

• Manage and maintain executive calendars, schedule meetings and prepare meeting materials.
• Review all incoming emails, invitations and handle correspondences.
• Arrange and monitor local and overseas travel, including flights, accommodation and ground transport.
• Coordinate and manage a wide range of professional, philanthropic, university, corporate, and private events.
• Serve as a key liaison between executive management and internal and external stakeholders; maintain confidential records and databases.

Skills

English

Mandarin

Time management

Discretion

Education

Bachelor’s degree in Business Administration

Job description

Personal Assistant Support: Act as a Personal Assistant to support executive management, providing business and personal support. Manage and maintain calendars, schedule meetings and appointments, coordinate priorities and prepare meeting materials. Prepare daily schedules, reminders and briefings. Review all incoming emails, invitations and handle correspondences.

Travel Coordination & Logistics Management: Arrange and monitor local and overseas travel, including flights, accommodation and ground transport. Liaise with hosts, partners, and event organizers regarding schedules and arrangements.

Event Planning & Management: Coordinate and manage a wide range of professional, philanthropic, university, corporate, and private events.

Stakeholder Engagement & Communication: Serve as a key liaison between executive management and internal and external stakeholders. Facilitate effective communication, manage inquiries, coordinate follow-up actions. Maintain strong working relationships with senior executives, academics, government officials, donors, and institutional partners.

Database Management: Maintain and regularly update executive management's biography, profile, portfolio, and professional credentials. Maintain and update stakeholder and contact databases. Maintain confidential records, filing systems, and document archives. Ensure all sensitive information is handled with the highest level of discretion and confidentiality.

Requirements:

• Bachelor’s degree in Business Administration or related discipline.
• 6 years of experience in personal assistant or secretary.
• Strong organizational and multitasking abilities with keen attention to detail.
• Excellent communication and interpersonal skills, with a high level of professionalism and discretion when handling confidential information.
• Ability to work independently and as part of a team in a fast-paced environment.
• Excellent command of spoken and written English and Chinese including Mandarin.

Your application will include the following questions:

• Which of the following statements best describes your right to work in Hong Kong?
• What's your expected monthly basic salary?
• How many years' experience do you have as a personal assistant?
• What is your highest level of education?