Personal Assistant (Private Household Support)

Omni Group Asia Limited; Hong Kong; On-site; HKD 335,000 - 670,000; Full time

Job summary

Omni Group Asia Limited is seeking a highly organized Personal Assistant to support a senior executive and manage personal and family matters, ensuring smooth day-to-day household operations.

You will coordinate calendars, travel, school activities, and liaise with drivers and household staff, while maintaining discretion and confidentiality. Fluent in Cantonese, English, and Mandarin; proficient in Microsoft Office.

Qualifications

• Proven experience as a Personal Assistant or Household Manager.
• Strong organizational and multitasking abilities.
• Experience coordinating with household staff and external vendors.
• Familiar with children's schedules and family planning.
• High level of integrity, discretion, and confidentiality.

Responsibilities

• Manage and coordinate the executive's personal and family calendar.
• Coordinate children's schedules and transportation.
• Arrange personal and family travel including flights and visas.
• Handle confidential personal information with discretion.
• Act as the main contact for family-related matters.

Skills

Organizational skills

Multitasking

Communication

Interpersonal skills

Discretion & integrity

Calendar management

Tools

Microsoft Office

Job description

Personal Assistant (Private Household Support)

We are seeking a highly organized, proactive, and trustworthy Personal Assistant to provide comprehensive family and household support to a senior executive. This role focuses on managing personal and family-related matters, ensuring the smooth day-to-day operation of the household, coordinating schedules, and supporting the family's lifestyle needs.

Key responsibilities

Manage and coordinate the executive's personal and family calendar, including appointments, social engagements, school activities, and family events.

Liaise closely with the family member, family's driver, domestic helpers, tutors, and other household service providers to ensure smooth daily operations.

Coordinate children's schedules, including school arrangements, extracurricular activities, appointments, and transportation logistics.

Arrange and manage personal and family travel, including flight bookings, hotel reservations, visas, transportation, itineraries, and travel-related documentation.

Handle confidential personal information and maintain a high level of discretion and professionalism at all times.

Act as the key point of contact for family-related matters and provide ad-hoc support based on the family's needs.

About you

Proven experience as a Personal Assistant, Executive Assistant supporting personal affairs, Family Assistant, or Household Manager.

Strong organizational and multitasking skills with the ability to manage competing priorities.

Experience coordinating with household staff, drivers, and external vendors.

Familiarity with children's schedules, school arrangements, and family-related planning.

Excellent communication and interpersonal skills.

High level of integrity, discretion, and confidentiality.

Proficient in Microsoft Office applications and calendar management tools.

Fluent in Cantonese, English and Mandarin speaking.

Flexible, detail-oriented, and capable of working independently in a fast-paced environment.

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