Personal Assistant

Long River Limited; Hong Kong; On-site; HKD 279,000 - 391,000; Full time

Benefits offered by this job

Performance bonuses

Health insurance coverage

Professional development opportunities

Flexible working arrangements where aB

Job summary

Long River Limited, based in Sheung Wan, Hong Kong, seeks a Personal Assistant to deliver comprehensive administrative and executive support for senior leadership. You will manage schedules, correspondence and critical tasks to enable strategic priorities.

You will coordinate travel, meetings, records and expenses, and assist with ad hoc projects. The ideal candidate has proven PA/EA experience, excellent English communication, strong discretion, and a proactive, detail-oriented mindset.

Qualifications

• Experience as Personal Assistant or similar, ideally supporting C-suite
• Excellent organisational skills with ability to manage multiple priorities and deadlines
• Proficient in MS Office; experience with scheduling and databases
• Excellent English; Cantonese and Mandarin desirable
• Discretion and integrity in handling sensitive information
• Proactive approach and initiative, with attention to detail
• Flexible and adaptable in a fast-paced environment
• Knowledge of Hong Kong business practices is advantageous

Responsibilities

• Handle incoming and outgoing correspondence and manage executive communications
• Arrange travel itineraries, accommodation and visa where necessary
• Maintain confidential records and filing systems
• Coordinate meetings and events including venue, catering and logistics
• Manage expenses and process invoices for reimbursement
• Undertake ad hoc projects for senior management

Skills

Executive support

Organisational skills

Microsoft Office

English communication

Interpersonal skills

Discretion

Proactivity

Tools

Scheduling software

Database software

Microsoft Office

Job description

About the role

Long River Limited is seeking a Personal Assistant to provide comprehensive administrative and executive support. This is a full‑time position based in Sheung Wan, Central and Western District. As Personal Assistant, you will be the backbone of our executive operations, managing schedules, correspondence, and critical administrative functions that enable senior leadership to focus on strategic priorities. This role is essential to maintaining smooth operations and ensuring that executives have the support they need to perform at their best.

Key responsibilities

• Handling incoming and outgoing correspondence, including emails, letters, and packages, ensuring priority matters receive immediate attention
• Arranging travel itineraries, accommodation and transportation for executives, including visa applications where necessary
• Maintaining confidential records and filing systems, ensuring all documentation is organised, secure and easily retrievable
• Coordinating meetings and events, including venue booking, catering arrangements and logistics
• Managing expenses and processing invoices, ensuring accurate recording and timely submission for reimbursement
• Undertaking ad hoc projects and special assignments as requested by senior management

What we’re looking for

• Proven experience as a Personal Assistant, Executive Assistant, or in a similar secretarial role, preferably supporting C‑suite or senior management
• Excellent organisational skills with the ability to manage multiple priorities and meet tight deadlines
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with scheduling and database software
• Outstanding written and verbal communication skills in English; proficiency in Cantonese and Mandarin is highly desirable
• Strong interpersonal skills with the ability to work effectively with executives, colleagues and external contacts at all levels
• Exceptional discretion and the ability to handle sensitive and confidential information with integrity
• Proactive approach with the ability to anticipate needs and take initiative without constant supervision
• Attention to detail and a commitment to accuracy in all administrative tasks
• Flexibility and adaptability in a fast‑paced, dynamic working environment
• Knowledge of Hong Kong business practices and familiarity with the local business culture is advantageous

What we offer

Long River Limited is committed to fostering a supportive and inclusive workplace where employees can thrive. We offer a competitive salary package commensurate with experience, alongside benefits including performance bonuses, health insurance coverage, and professional development opportunities. We recognise the importance of work‑life balance and provide flexible working arrangements where possible. Our company culture values collaboration, integrity and continuous improvement, and we invest in the growth and wellbeing of our team members. We provide a dynamic environment where your contributions are recognised and your career progression is supported.

• performance bonuses
• health insurance coverage
• professional development opportunities
• flexible working arrangements where possible

About us

Long River Limited is a forward‑thinking organisation committed to delivering excellence and fostering a culture of integrity, innovation and collaboration. Our mission is to support our clients and partners through professional services and strategic expertise. Based in the vibrant Sheung Wan district, we are a growing company with a diverse team of talented professionals. We pride ourselves on our commitment to developing our employees, maintaining high standards of service, and creating an inclusive workplace where everyone can succeed.