Part Time Administrative Officer

Jones Lang LaSalle Incorporated; Hong Kong; On-site; HKD 180,000 - 300,000; Full time

Job summary

Jones Lang LaSalle Incorporated in Hong Kong is seeking an organized administrative professional to support daily office operations and services.

You will handle travel arrangements, procurement, invoices, calendars, HR onboarding, and liaison with internal teams and external providers. Location: On-site in Hong Kong SAR, China. JLL is an Equal Opportunity Employer and provides accommodations during the recruitment process.

Qualifications

• Experience in office administration and clerical tasks.
• Ability to prepare reports, presentations and minutes.
• Strong organizational and time-management skills.

Responsibilities

• Provide administrative and clerical support to daily office operations.
• Coordinate office services, facilities, and general administration activities.
• Manage correspondence, filing systems, records, and documentation.
• Prepare reports, presentations, meeting minutes, and business correspondence.
• Schedule meetings, appointments, and maintain calendars.
• Handle procurement of office supplies and vendor coordination.
• Process invoices, purchase orders, and expense claims.
• Maintain databases and ensure records are accurate and up to date.
• Coordinate travel arrangements and event administration if required.
• Support HR administration, including onboarding, attendance, and leave records.
• Liaise with internal departments and external service providers.
• Monitor contract renewals and maintain administrative compliance records.
• Assist in developing and improving office procedures and administrative processes.
• Handle confidential information with discretion and professionalism.

Skills

Administrative support

Clerical skills

Calendar management

Travel arrangements

Tools

Procurement systems

invoicing

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves:

• Provide administrative and clerical support to daily office operations.
• Coordinate office services, facilities, and general administration activities.
• Manage correspondence, filing systems, records, and documentation.
• Prepare reports, presentations, meeting minutes, and business correspondence.
• Schedule meetings, appointments, and maintain calendars.
• Handle procurement of office supplies and vendor coordination.
• Process invoices, purchase orders, and expense claims.
• Maintain databases and ensure records are accurate and up to date.
• Coordinate travel arrangements, logistics, and event administration if required.
• Support HR administration, including onboarding, attendance, and leave records.
• Liaise with internal departments and external service providers.
• Monitor contract renewals and maintain administrative compliance records.
• Assist in developing and improving office procedures and administrative processes.
• Handle confidential information with discretion and professionalism.
• Perform ad hoc administrative duties assigned by management.

Location: On-site –Hong Kong, SAR, China

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page.

At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM.

For further information, visit jll.com.