Officer - Administration (Property Projects)

CITIC Pacific Limited; Hong Kong Island; On-site; HKD 201,000 - 268,000; Full time

Job summary

CITIC Pacific Limited in Hong Kong is seeking an Officer - Administration (Property Projects) to provide full secretarial and administrative support to the team and executives, including arranging meetings, travel, and accommodation, and preparing notes and reports.

The role requires a Diploma in Business Administration or related field, at least 3 years' experience in secretarial/admin roles in large organisations, and strong MS Office skills with fluency in English and Chinese (Cantonese &

Qualifications

• Diploma or above in Business Administration or related discipline.
• Minimum 3 years' solid experience in secretarial and administration positions in large organisations.
• Solid experience in office administration and building materials purchasing is a plus.
• Proficient in MS Word, Excel, PowerPoint and Chinese Word Processing.
• Good command of English and Chinese (Cantonese & Putonghua).
• Independent, well organised, self-motivated and able to work under pressure.

Responsibilities

• Provide full secretarial and administrative support to the team and executives including arranging meetings, travel itineraries and accommodation.
• Prepare meeting notes/PowerPoint presentations, business correspondences and reports.
• Manage and maintain databases, documents and filing systems.
• Research and liaise with potential vendors; compare and analyze offers.
• Negotiate pricing and contract terms with vendors and assess their capability and performance.
• Assist in handling special projects and other ad hoc tasks.

Skills

Negotiation skills

Analytical skills

Interpersonal skills

Independent and well organised

Education

Diploma in Business Administration

Tools

MS Word

MS Excel

MS PowerPoint

Chinese word processing

Job description

Officer - Administration (Property Projects)

Provide full secretarial and administrative support to the team and the executives including arrangement of meetings, travel itinerary & accommodation, etc;

Prepare meeting presentation notes/PowerPoint, business correspondences and reports;

Manage and maintain database, document and filing systems;

Conduct researching on & liaison with potential vendors and supplies for offers, comparing and conducting analysis of the offers;

Negotiate pricing and contract terms of agreement with vendors and supplies as well as evaluating vendors' and supplies' capbaility and performance;

Assist in handling special projects and other ad hoc tasks as assigned

Requirements

• Diploma or above in Business Administration or any related discipline
• Minimum 3 years' solid experience in secretarial and administration position in large organisations;
• Solid experience in both office administration and building materials purchasing will be an advantage
• Proficient in MS Word, Excel, PowerPoint and Chinese Word Processing
• Good command of spoken and written English and Chinese (Cantonese & Putonghua)
• Independent, well organised, self-motivated, able to work under pressure;
• Proven negotiation skills, strong analytical skills and interpersonal skills;
• Excellent communication skills with internal parties, vendors and supplies;
• Immediately available is an advantage

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Your application will include the following questions:

• Which of the following statements best describes your right to work in Hong Kong?
• What's your expected monthly basic salary?
• What is your highest level of education?
• Which of the following Microsoft Office products are you experienced with?
• How would you rate your English language skills?

CITIC Pacific is headquartered in Hong Kong with diverse operations in real estate, healthcare and consumer products distribution. The company is a wholly owned subsidiary of CITIC

Limited (267.HK), a Hong Kong listed company and one of the largest conglomerates in China.

Building strong teams of talented people has been a driving factor of our business success. We provide talented professionals with excellent career opportunities to build expertise and foster innovation.

Join us if you are interested in a challenging and rewarding career with a team of committed professionals.

North Point, Eastern District, HK

Kwai Hing, Kwai Tsing District, HK

What can I earn as an Administration Officer