Administration Officer / Assistant Officer

Dr. Vio & Partners Limited; Hong Kong; On-site; HKD 167,000 - 246,000; Full time

Job summary

Dr. Vio & Partners Limited in Hong Kong is seeking an Administration Officer to provide full-spectrum support to all business units, including clinics, renovation coordination, procurement, and vendor management.

The role requires a diploma or above with 3 years of relevant experience, strong coordination and communication skills, fluency in English and Chinese (Putonghua), and proficiency in MS Office. You will join an established medical practice within Town Health group.

Qualifications

• Diploma or above with 3 years of relevant experience.
• Strong coordination and communication skills.
• Proficient in English and Chinese including Putonghua.

Responsibilities

• Provide full spectrum of administrative support to all business units including clinics, e.g. coordination of renovation and relocation projects, arranging repair and maintenance.
• Handle procurement of office supplies, equipment and services and renewal of contracts/quotations.
• Explore new vendors and monitor performance; organize company events; assist ISO 9001/27001 documentation.
• Assist in formulating and reviewing office policies and procedures; backup reception when necessary; take on other duties.

Skills

Coordination

Interpersonal skills

Communication

Attention to detail

Problem solving

Independent work

Bilingual English/Chinese

Education

Diploma or above

Tools

Microsoft Office

Job description

Provide full spectrum of administrative support to all business units including clinics, e.g. coordination of renovation & relocation projects, arranging repair & maintenance, etc.

Handle procurement of office supplies, equipment & service and the renewal of service agreement/contract/quotation, etc.;

Explore new vendors and monitor the vendors’ performance;

Organize company events and staff activities;

Assist in the maintenance of documentations required by ISO 9001 and 27001;

Assist in the formulation and review of company policies and operating procedures relating to office administration;

Backup reception counter operations when necessary; and

Take on other duties as assigned.

Requirements & Attributes:

Diploma or above with 3 years of relevant experience;

Sound coordination, interpersonal and communication skills with high integrity;

Good problem-solving and responsible;

Able to work and complete tasks independently;

Good command of both English and Chinese including Putonghua;

Proficient in Microsoft Office applications; and

Willing to provide ad hoc support during non-office hours if required.

Unlock job insights

Hirer responsiveness Salary match Number of applicants

We are an expanding Medical Practice established in 1947 and now a member of the Town Health group. We seek energetic and self-motivated applicants to join our company.

We are an expanding Medical Practice established in 1947 and now a member of the Town Health group. We seek energetic and self-motivated applicants to join our company.

What can I earn as an Administration Officer