Admin Officer

Fides Solutions Limited; Hong Kong; On-site; HKD 167,000 - 257,000; Full time

Job summary

Fides Solutions Limited in Hong Kong is seeking an Administration Officer to manage general office tasks, scheduling, and record-keeping.

You will support multiple departments, coordinate meetings and travel, maintain filing systems, and handle correspondence, with strong English communication and Microsoft Office proficiency.

Qualifications

• Proven experience in an administrative or office support role.
• Strong organisational and time management skills.
• Excellent written and verbal English communication.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Attention to detail and accuracy in tasks.
• Professional demeanour with strong interpersonal skills.
• Discretion and confidentiality handling sensitive information.
• Problem-solving and proactive improvement mindset.
• Flexible attitude to changing priorities.
• Experience with office management software and HK practices.

Responsibilities

• Managing general office administration tasks, including scheduling, correspondence and record-keeping.
• Providing support to multiple departments and senior staff, responding to queries and requests promptly and professionally.
• Organising and coordinating meetings, events and travel arrangements as required.
• Maintaining accurate filing systems, both physical and digital, ensuring information is easily accessible.
• Ordering and managing office supplies and equipment to maintain smooth operations.
• Processing administrative documentation, including invoices, expense reports and other financial records.
• Answering telephone calls and greeting visitors, providing a professional first point of contact.
• Assisting with data entry and preparation of reports or presentations.
• Supporting the implementation of office procedures and policies.
• Performing ad-hoc administrative duties as requested by management.

Skills

Office administration

Time management

Communication skills

MS Office

Attention to detail

Discretion

Problem solving

Adaptability

HK practices

Team collaboration

Tools

Office software

Job description

Managing general office administration tasks, including scheduling, correspondence and record-keeping

Providing support to multiple departments and senior staff, responding to queries and requests promptly and professionally

Organising and coordinating meetings, events and travel arrangements as required

Maintaining accurate filing systems, both physical and digital, ensuring information is easily accessible

Ordering and managing office supplies and equipment to maintain smooth operations

Processing administrative documentation, including invoices, expense reports and other financial records

Answering telephone calls and greeting visitors, providing a professional first point of contact

Assisting with data entry and preparation of reports or presentations

Supporting the implementation of office procedures and policies

Performing ad-hoc administrative duties as requested by management

What we're looking for

Proven experience in an administrative or office support role, ideally within a professional services or corporate environment

Strong organisational and time management skills, with the ability to prioritise multiple tasks effectively

Excellent communication skills, both written and verbal, with proficiency in English

Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and general IT competency

Attention to detail and accuracy in completing administrative tasks

Professional demeanour with strong interpersonal skills and the ability to work collaboratively with colleagues at all levels

Discretion and confidentiality when handling sensitive information

Problem-solving abilities and a proactive approach to identifying improvements in office processes

A flexible attitude and willingness to adapt to changing priorities

Preferred: Experience with office management software or systems and familiarity with Hong Kong business practices

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Your application will include the following questions:

• Which of the following statements best describes your right to work in Hong Kong?
• What is your highest level of education?

What can I earn as an Administration Officer