Admin Assistant (Fresh Graduate Welcome)

Fides Solutions Limited; Hong Kong Island; On-site; HKD 201,000 - 268,000; Full time

Job summary

Fides Solutions Limited in Hong Kong is seeking an Administration Officer to support daily office operations, manage correspondence, coordinate meetings, and maintain accurate records.

The role requires strong organisational skills, fluency in English, and a proactive attitude; Cantonese/Mandarin is advantageous. You will work closely with teams and support reporting tasks under senior staff guidance.

Qualifications

• Strong organisational skills and the ability to prioritise multiple tasks.
• Excellent written and verbal English communication.
• Proficiency with MS Office Suite (Word, Excel, PowerPoint).
• Adaptable and capable of working independently or as part of a team.

Responsibilities

• Manage office correspondence (emails and mail).
• Schedule and coordinate meetings and conference rooms.
• Maintain accurate records and databases; ensure easy access to information.
• Assist with data entry and general administrative documentation.
• Assist with office supplies inventory and ordering.
• Coordinate office events and team activities.
• Greet visitors and manage reception duties professionally.
• Perform general administrative tasks and ad hoc duties.
• Prepare reports and presentations under senior staff guidance.

Skills

Strong organisational skills

Time management

Excellent communication in English

Independent and team worker

Education

Final-year or recent graduate

Tools

MS Office (Word, Excel, PowerPoint)

Job description

Managing office correspondence, including sorting, distributing and filing emails and physical mail

Scheduling and coordinating meetings, appointments and conference rooms

Maintaining accurate records and databases, ensuring information is organised and easily accessible

Providing support with data entry and general administrative documentation

Assisting with office supplies inventory and placing orders as needed

Supporting the coordination of office events and team activities

Greeting visitors and managing reception duties with professionalism and courtesy

Performing general administrative tasks and ad hoc duties to support various departments

Assisting with preparing reports and presentations under guidance from senior staff

What we're looking for

Recent graduate or currently in the final stages of tertiary education (degree in any discipline welcome)

Strong organisational and time management skills with the ability to prioritise multiple tasks

Excellent written and verbal communication skills in English; proficiency in Cantonese and/or Mandarin is advantageous

Proficiency in Microsoft Office Suite, including Word, Excel and PowerPoint

Attention to detail and accuracy in all administrative work

A proactive and positive attitude with willingness to learn and grow

Ability to work effectively both independently and as part of a team

Reliability and commitment to meeting deadlines

Prior internship or administrative experience is desirable but not essential

Your application will include the following questions:

• Which of the following statements best describes your right to work in Hong Kong?
• What is your highest level of education?
• How would you rate your Cantonese language skills?

What can I earn as an Administration Officer