Office Manager / Admin Assistant

Beyond Media Global Limited; Hong Kong; On-site; HKD 180,000 - 240,000; Full time

Benefits offered by this job

Career development

Work-life balance

Inclusive workplace

Job summary

Beyond Media Global Limited is seeking an Office Manager / Admin Assistant to join our team on a full-time basis at our Fortress Hill office in the Eastern District. You will manage day-to-day office operations, coordinate administrative functions, and maintain a professional working environment for all staff.

This pivotal role supports staff productivity, handles reception, scheduling, procurement, records and onboarding, and liaises with service providers.

Qualifications

• Experience in office management or admin support in a similar environment.
• Excellent organisational skills with ability to manage multiple tasks.
• Excellent written and verbal communication with professional telephone etiquette.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and office software.
• Detail-oriented and accurate in all administrative work.
• Ability to work independently and in a team.
• Professional demeanour with strong customer service.
• Flexible and adaptable in a dynamic office setting.
• Discretion with confidential information.
• Proactive problem-solving to identify and resolve issues.

Responsibilities

• Managing reception duties, welcoming visitors, and handling incoming calls and enquiries in a professional manner
• Maintaining office facilities and equipment, ensuring a clean, safe and well-organised workspace
• Coordinating and scheduling meetings, appointments and conference room bookings
• Ordering and managing office supplies and inventory, monitoring stock levels and managing suppliers
• Handling general administrative tasks including filing, data entry, photocopying and document preparation
• Supporting staff members with administrative requests and queries
• Managing office calendars and coordinating diaries for senior staff members as required
• Liaising with external service providers for maintenance, repairs and facility management
• Assisting with recruitment and onboarding processes where applicable
• Maintaining confidentiality and managing sensitive information appropriately

Skills

Office management

Organisation

Communication

Microsoft Office

Detail-oriented

Independence

Teamwork

Professionalism

Adaptability

Discretion

Problem-solving

Tools

Microsoft Office

Job description

About the role

Beyond Media Global Limited is seeking an Office Manager / Admin Assistant to join our team on a full-time basis at our office located in Fortress Hill, Eastern District. This is a pivotal administrative role that will provide essential support to the smooth operation of our office. You will be responsible for managing day-to-day office operations, coordinating administrative functions, and ensuring an efficient and professional working environment for all staff members. This position plays a key role in supporting the organisation's productivity and enabling our teams to focus on their core responsibilities.

Key responsibilities

• Managing reception duties, welcoming visitors, and handling incoming calls and enquiries in a professional manner
• Maintaining office facilities and equipment, ensuring a clean, safe and well-organised workspace
• Coordinating and scheduling meetings, appointments and conference room bookings
• Ordering and managing office supplies and inventory, monitoring stock levels and managing suppliers
• Handling general administrative tasks including filing, data entry, photocopying and document preparation
• Supporting staff members with administrative requests and queries
• Managing office calendars and coordinating diaries for senior staff members as required
• Liaising with external service providers for maintenance, repairs and facility management
• Assisting with recruitment and onboarding processes where applicable
• Maintaining confidentiality and managing sensitive information appropriately

What we're looking for

• Proven experience in an office management or administrative support role, ideally within a similar business environment
• Strong organisational skills with the ability to manage multiple tasks and priorities effectively
• Excellent written and verbal communication skills with professional telephone etiquette
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and other office management software
• Attention to detail and a commitment to accuracy in all administrative work
• Ability to work independently and as part of a team in a collaborative environment
• Professional demeanour with excellent customer service skills
• Flexibility and adaptability in a dynamic office setting
• Discretion and reliability in handling confidential information
• Problem-solving ability and a proactive approach to identifying and resolving office issues

What we offer

Beyond Media Global Limited provides a supportive and inclusive workplace where employees can thrive professionally. We offer competitive remuneration, opportunities for career development and progression within the organisation. We are committed to maintaining a positive work-life balance for our team members and creating a workplace culture that values collaboration, professionalism and continuous improvement. We provide a modern office environment with access to facilities that support productivity and wellbeing. As an equal opportunities employer, we welcome applications from all candidates and are committed to creating an inclusive recruitment process.

About us

Beyond Media Global Limited is a forward-thinking organisation committed to delivering excellence in our industry. We pride ourselves on fostering a collaborative, professional workplace where talented individuals can make a meaningful impact. Our team is driven by innovation, integrity and a commitment to achieving outstanding results. We value our employees and believe that investing in a supportive work environment and strong company culture is essential to our continued success. We are looking for individuals who share our values and are passionate about contributing to our organisational goals.