admin

ED Design Limited; Hong Kong; On-site; HKD 201,000 - 290,000; Full time

Job summary

ED Design Limited invites applications for an Administrative Assistant in Wan Chai District. This full-time role supports day-to-day office operations, coordinating between departments and backing staff to maintain efficient workflows.

You will handle general admin tasks, arrange meetings, manage calendars, and prepare reports and documents. Strong English communication and MS Office skills are required, with Cantonese/ Mandarin a plus.

Qualifications

• Proven experience in an administrative or office support role.
• Strong organisational and time management skills with the ability to prioritise multiple tasks.
• Excellent written and verbal communication skills in English; Cantonese and Mandarin are advantageous
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Attention to detail and accuracy in all work
• Professional demeanour and a courteous approach to colleagues and external contacts
• Ability to work independently and as part of a team
• Familiarity with office management systems and equipment
• A flexible attitude and willingness to adapt to changing priorities

Responsibilities

• Managing general office administration tasks including filing, scheduling, and record-keeping
• Providing support to various departments by coordinating meetings, preparing documents and managing correspondence
• Handling telephone and email enquiries professionally and directing them appropriately
• Maintaining office supplies inventory and placing orders when necessary
• Assisting with data entry and maintaining accurate databases and filing systems
• Scheduling appointments and managing calendars for staff members
• Preparing reports, presentations and other administrative documents
• Supporting the coordination of company events and meetings
• Performing other administrative duties as assigned to support business operations

Skills

Administrative support

Organisational skills

Microsoft Office

Communication skills

Teamwork

Tools

None

Job description

About the role

ED Design Limited is seeking an Administrative Assistant to join our team in Wan Chai District on a full-time basis. This role is fundamental to the smooth operation of our office, providing essential support to ensure our business runs efficiently. You will be the backbone of our administrative operations, managing day‑to‑day tasks, coordinating between departments and supporting our team to focus on their core responsibilities. This position offers an excellent opportunity to develop your administrative skills within a dynamic and growing organisation.

Key responsibilities

Managing general office administration tasks including filing, scheduling, and record‑keeping

Providing support to various departments by coordinating meetings, preparing documents and managing correspondence

Handling telephone and email enquiries professionally and directing them appropriately

Maintaining office supplies inventory and placing orders when necessary

Assisting with data entry and maintaining accurate databases and filing systems

Scheduling appointments and managing calendars for staff members

Preparing reports, presentations and other administrative documents

Supporting the coordination of company events and meetings

Performing other administrative duties as assigned to support business operations

What we're looking for

Proven experience in an administrative or office support role

Strong organisational and time management skills with the ability to prioritise multiple tasks

Excellent written and verbal communication skills in English; Cantonese and Mandarin are advantageous

Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Attention to detail and accuracy in all work

Professional demeanour and a courteous approach to working with colleagues and external contacts

Ability to work independently and as part of a team

Familiarity with office management systems and equipment

A flexible attitude and willingness to adapt to changing priorities

About us

ED Design Limited is a forward‑thinking company dedicated to delivering quality solutions and services to our clients. We pride ourselves on fostering a collaborative and inclusive workplace where every team member contributes to our success. Our team is committed to excellence, creativity and continuous improvement. We value our employees and provide an environment where professional development is encouraged and supported.

What we offer

We are committed to providing a rewarding workplace with competitive benefits and a supportive culture. Our offering includes competitive remuneration, opportunities for professional development and career progression, a friendly and collaborative working environment, flexible working arrangements where possible, and a focus on work‑life balance. We believe in investing in our team and creating an atmosphere where individuals can thrive both personally and professionally.