Administration Officer/ Assistant Manager

REDBRIDGE INVESTMENTS LIMITED; Hong Kong Island; On-site; HKD 180,000 - 300,000; Full time

Job summary

REDBRIDGE INVESTMENTS LIMITED in Hong Kong is seeking an experienced Administration Officer/Assistant Manager to join our Central team on a full-time basis. The role focuses on managing administrative operations and supporting senior management and departmental teams to ensure efficient day-to-day activities.

The ideal candidate holds a Bachelor's degree in Business Administration, demonstrates strong organisational skills, and is adept at coordinating cross-departmental tasks while maintaining

Qualifications

• Bachelor's degree in Business Administration or related discipline.
• Strong organisational and time management skills.
• Excellent written and verbal communication with stakeholders.
• Proficiency in MS Office and office management software.
• Experience supervising support staff is valued.

Responsibilities

• Overseeing day-to-day administrative operations and ensuring efficient office management.
• Providing comprehensive administrative support to senior management and departmental heads.
• Oversee office renovation, relocation, and fit-out projects, working closely with contractors and vendors to ensure on-time and on-budget delivery.
• Manage and monitor administrative expenses, petty cash, and annual budget consolidation, with regular analysis and recommendations on cost optimization and resource allocation.
• Handling correspondence, filing systems, and maintaining accurate records and documentation.
• Managing office supplies inventory and liaising with external vendors.
• Processing administrative requests and enquiries from staff and external parties.
• Supporting recruitment activities and onboarding of new team members.
• Assisting with budget management and expense tracking for administrative functions.
• Supervising junior administrative staff and providing guidance on office procedures and best practices.

Skills

Organisation

Time management

Communication

MS Office

Education

Bachelor's degree in Business Administration

Tools

MS Office

Job description

About the role

We are seeking an experienced and organised Administration Officer/Assistant Manager to join our team on a full-time basis in the Central and Western District. In this pivotal role, you will be responsible for managing administrative operations and providing essential support to senior management and departmental teams. This position is strategically important to our organisation, as it ensures smooth day-to-day operations, maintains organisational efficiency, and supports the delivery of our business objectives. You will play a key role in coordinating activities across multiple departments and serving as a key point of contact for both internal and external stakeholders.

Job Responsibilities

• Overseeing day-to-day administrative operations and ensuring efficient office management;
• Providing comprehensive administrative support to senior management and departmental heads;
• Oversee office renovation, relocation, and fit-out projects, working closely with contractors and vendors to ensure on-time and on-budget delivery;
• Manage and monitor administrative expenses, petty cash, and annual budget consolidation, with regular analysis and recommendations on cost optimization and resource allocation;
• Handling correspondence, filing systems, and maintaining accurate records and documentation;
• Managing office supplies inventory and liaising with external vendors;
• Processing administrative requests and enquiries from staff and external parties;
• Supporting recruitment activities and onboarding of new team members;
• Assisting with budget management and expense tracking for administrative functions;
• Supervising junior administrative staff and providing guidance on office procedures and best practices.

Requirements

• Bachelor's degree in Business Administration or a related discipline;
• Strong organisational and time management skills with the ability to manage multiple priorities effectively;
• Excellent communication skills, both written and verbal, with the ability to interact professionally with stakeholders at all levels;
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and familiarity with office management software systems;
• Demonstrated experience in supervising or leading support staff, with the ability to motivate and mentor team members;
• Exceptional attention to detail and accuracy in record-keeping and documentation;
• Problem-solving abilities and a proactive approach to identifying and implementing process improvements;
• A relevant qualification in administration, business studies, or office management is preferred;
• Experience in financial administration or budget management would be advantageous.