Administrative Assistant

E.C. Fix Technology Ltd.; Hong Kong; On-site; HKD 167,000 - 234,000; Full time

Job summary

E.C. Fix Technology Ltd. in Hong Kong is seeking an Administrative Assistant to provide essential office support in a full-time role based in Happy Valley.

You will manage schedules, coordinate communications and ensure teams have the resources they need to succeed. This position is central to maintaining productivity, offering a professional reception, handling correspondence, filing, and assisting multiple departments with administrative tasks as required.

Responsibilities

• Managing and maintaining office schedules, calendars and meeting arrangements for management and team members
• Handling incoming and outgoing correspondence, including emails, telephone calls and post
• Preparing and processing administrative documentation, reports and presentations
• Coordinating office supplies and equipment ordering, ensuring stock levels are maintained
• Filing and archiving documents in both physical and digital formats whilst maintaining confidentiality
• Supporting event planning and coordination, including meetings, conferences and team activities
• Assisting with data entry and database management tasks
• Greeting visitors and clients, providing a professional and welcoming reception
• Supporting multiple departments with administrative tasks as required
• Maintaining office facilities and liaising with service providers for maintenance and repairs

Job description

We are seeking an Administrative Assistant to join our team in a full-time capacity, based in Happy Valley, Wan Chai District. In this pivotal role, you will provide essential administrative support that keeps our operations running smoothly and efficiently. As an Administrative Assistant, you will be the backbone of our office, managing schedules, coordinating communications, and ensuring that our teams have the resources and support they need to succeed. This position is crucial to maintaining organizational productivity and supporting the company’s strategic objectives.

Key responsibilities

• Managing and maintaining office schedules, calendars and meeting arrangements for management and team members
• Handling incoming and outgoing correspondence, including emails, telephone calls and post
• Preparing and processing administrative documentation, reports and presentations
• Coordinating office supplies and equipment ordering, ensuring stock levels are maintained
• Filing and archiving documents in both physical and digital formats whilst maintaining confidentiality
• Supporting event planning and coordination, including meetings, conferences and team activities
• Assisting with data entry and database management tasks
• Greeting visitors and clients, providing a professional and welcoming reception
• Supporting multiple departments with administrative tasks as required
• Maintaining office facilities and liaising with service providers for maintenance and repairs