Office Administrative Officer

UNIQUEFIRE SYSTEM PTE LTD; Hong Kong; On-site; HKD 167,000 - 257,000; Full time

Job summary

UNIQUEFIRE SYSTEM PTE LTD in Hong Kong seeks an Administrative Support professional to provide day-to-day office assistance to the Manager and oversee general operations.

The role includes handling emails, preparing documents for authorities, filing, data entry, and coordinating with customers and suppliers, with a focus on accuracy and timely submissions.

Qualifications

• Self-motivated and able to work independently with minimal supervision.
• Strong self-learning ability and willingness to learn new tasks and procedures.
• Resourceful and able to find solutions rather than waiting for instructions.
• Responsible and able to follow through on assigned tasks and deadlines.
• Organised, careful and attentive to details, especially when preparing documents for authority submissions.
• Able to prioritise daily work and follow up on outstanding matters independently.
• Basic proficiency in Microsoft Word, Excel and email.
• Able to communicate effectively in English for emails, documentation and authority submissions.

Responsibilities

• Handle general office administrative duties and provide day-to-day administrative support
• Check, monitor and reply to company emails and correspondence promptly
• Assist the Manager with daily operational and administrative requirements
• Prepare forms, supporting documents and paperwork for submissions to relevant authorities
• Perform online and/or physical submissions to relevant authorities and follow up on submission status
• Maintain proper filing and organisation of company documents and records
• Prepare letters, forms, quotations and other office documents as required
• Liaise with customers, suppliers, contractors and relevant parties on administrative matters
• Perform data entry, document scanning, filing and record keeping

Skills

Self-motivation

Independence

Initiative

Resourcefulness

Responsibility

Attention to detail

Prioritization

MS Word

MS Excel

Email proficiency

English communication

Job description

About the role

This is an administrative support position providing day-to-day administrative assistance to the Manager and handling general office operations.

Key responsibilities

• Handle general office administrative duties and provide day-to-day administrative support
• Check, monitor and reply to company emails and correspondence promptly
• Assist the Manager with daily operational and administrative requirements
• Prepare forms, supporting documents and paperwork for submissions to relevant authorities
• Perform online and/or physical submissions to relevant authorities and follow up on submission status
• Maintain proper filing and organisation of company documents and records
• Prepare letters, forms, quotations and other office documents as required
• Liaise with customers, suppliers, contractors and relevant parties on administrative matters
• Perform data entry, document scanning, filing and record keeping

About you

• Self-motivated and able to work independently with minimal supervision
• Strong self-learning ability and willingness to take initiative in learning new tasks and procedures
• Resourceful and willing to find solutions rather than waiting for step-by-step instructions
• Responsible and able to follow through on assigned tasks and deadlines
• Organised, careful and attentive to details, especially when preparing documents for authority submissions
• Able to prioritise daily work and follow up on outstanding matters independently
• Basic proficiency in Microsoft Word, Excel and email
• Able to communicate effectively in English for emails, documentation and authority submissions