Office Manager & Administrative Operations Lead

Beyond Media Global Limited; Hong Kong; On-site; HKD 180,000 - 240,000; Full time

Benefits offered by this job

Career development

Work-life balance

Inclusive workplace

Job summary

Beyond Media Global Limited is seeking an Office Manager / Admin Assistant to join our team on a full-time basis at our Fortress Hill office in the Eastern District. You will manage day-to-day office operations, coordinate administrative functions, and maintain a professional working environment for all staff.

This pivotal role supports staff productivity, handles reception, scheduling, procurement, records and onboarding, and liaises with service providers.

Qualifications

• Experience in office management or admin support in a similar environment.
• Excellent organisational skills with ability to manage multiple tasks.
• Excellent written and verbal communication with professional telephone etiquette.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and office software.
• Detail-oriented and accurate in all administrative work.
• Ability to work independently and in a team.
• Professional demeanour with strong customer service.
• Flexible and adaptable in a dynamic office setting.
• Discretion with confidential information.
• Proactive problem-solving to identify and resolve issues.

Responsibilities

• Managing reception duties, welcoming visitors, and handling incoming calls and enquiries in a professional manner
• Maintaining office facilities and equipment, ensuring a clean, safe and well-organised workspace
• Coordinating and scheduling meetings, appointments and conference room bookings
• Ordering and managing office supplies and inventory, monitoring stock levels and managing suppliers
• Handling general administrative tasks including filing, data entry, photocopying and document preparation
• Supporting staff members with administrative requests and queries
• Managing office calendars and coordinating diaries for senior staff members as required
• Liaising with external service providers for maintenance, repairs and facility management
• Assisting with recruitment and onboarding processes where applicable
• Maintaining confidentiality and managing sensitive information appropriately

Skills

Office management

Organisation

Communication

Microsoft Office

Detail-oriented

Independence

Teamwork

Professionalism

Adaptability

Discretion

Problem-solving

Tools

Microsoft Office

Job description

Beyond Media Global Limited is seeking an Office Manager / Admin Assistant to join our team on a full-time basis at our Fortress Hill office in the Eastern District. You will manage day-to-day office operations, coordinate administrative functions, and maintain a professional working environment for all staff.

This pivotal role supports staff productivity, handles reception, scheduling, procurement, records and onboarding, and liaises with service providers.