Receptions & Administrative Assistant

HEXFLOW HOLDING LIMITED; Hong Kong; Sur place; HKD 201 000 - 312 000; Plein temps

Avantages offerts par ce poste

Competitive remuneration

Professional development

Career progression

Work-life balance

Modern office facilities

Résumé du poste

HEXFLOW HOLDING LIMITED in Central and Western District, HK, is seeking a dedicated Receptions & Administrative Assistant. You will be the first point of contact for visitors and clients, manage the reception, handle calls and emails, and support a professional, welcoming office environment.

Day-to-day duties include scheduling, filing, preparing correspondence, maintaining office supplies, data entry, and confidential information handling.

Qualifications

• Proven experience in a reception or administrative support role.
• Excellent verbal and written communication with all levels of staff and clients.
• Strong organisational and time management abilities.
• Professional telephone manner and handling enquiries with tact.
• Attention to detail and discretion with confidential information.
• Proactive attitude and willingness to support multiple departments.
• Flexibility in a fast-paced office environment.

Responsabilités

• Welcoming visitors and clients with professionalism.
• Managing the reception desk, calls, emails and enquiries.
• Scheduling appointments and maintaining the office calendar.
• Processing and filing administrative documentation accurately.
• Providing general admin support to multiple departments.
• Preparing correspondence, reports and other written communications.
• Maintaining office supplies and placing orders as required.
• Handling confidential information with discretion.
• Assisting with meetings, events and company activities.
• Performing data entry and maintaining database records.

Connaissances

Reception experience

Communication skills

Organisational skills

Telephone etiquette

Discretion

Multitasking

Adaptability

Outils

Microsoft Office Suite

Description du poste

About the role

We are seeking a dedicated and organised Receptions & Administrative Assistant to join HEXFLOW HOLDING LIMITED in Central and Western District. This is a full-time position that plays a vital role in ensuring the smooth operation of our office environment. You will be the first point of contact for our visitors and clients, whilst managing administrative tasks that support the efficient functioning of our business. This role is essential to maintaining a professional and welcoming atmosphere for both internal staff and external stakeholders.

What you'll be doing

Welcoming and greeting visitors and clients with professionalism and courtesy

Managing the reception desk and handling incoming calls, emails and enquiries

Scheduling appointments and maintaining the office calendar

Processing and filing administrative documentation accurately and efficiently

Providing general administrative support to various departments within the company

Preparing correspondence, reports and other written communications

Maintaining office supplies inventory and placing orders as required

Managing confidential information with discretion and professionalism

Supporting the organisation of meetings, events and other company activities

Performing data entry and maintaining database records

What we're looking for

Proven experience as a reception or administrative assistant, or in a similar customer-facing administrative role

Excellent communication skills, both verbal and written, with the ability to interact professionally with all levels of staff and external contacts

Strong organisational and time management abilities, with the capacity to manage multiple tasks and prioritise effectively

Proficiency in Microsoft Office Suite and experience with office management systems

Professional telephone manner and experience handling enquiries with tact and courtesy

Attention to detail and accuracy in administrative work

Discretion and ability to handle confidential information responsibly

A proactive attitude with a willingness to support various departments as needed

Flexibility and adaptability in a fast-paced office environment

What we offer

HEXFLOW HOLDING LIMITED is committed to creating a supportive and inclusive working environment for all employees. We offer competitive remuneration, opportunities for professional development and career progression. We value work-life balance and aim to foster a positive workplace culture where your contributions are recognised and appreciated. Our team benefits from modern office facilities and a collaborative atmosphere that encourages both individual growth and team success.

About us

HEXFLOW HOLDING LIMITED is a dynamic and forward-thinking organisation dedicated to delivering excellence in our operations. We pride ourselves on maintaining high standards of professionalism and customer service across all areas of our business. Our team is diverse, collaborative and committed to achieving our shared goals. We believe in creating an environment where employees can thrive and contribute meaningfully to our success.