Office Administrative Assistant / Coordinator - Professional Firm (20-30K)

Aquis Search Limited; Hong Kong; On-site; HKD 223,000 - 335,000; Full time

Job summary

Aquis Search Limited is seeking an Office Administrative Assistant / Coordinator for a full-time role in Quarry Bay, Eastern District. You will support day-to-day operations, handle filing, data entry and correspondence, and assist multiple team members with scheduling and diaries.

The role offers career progression within a professional services environment, requiring proactive, discreet, and detail-oriented individuals who thrive in a busy office setting.

Qualifications

• Experience as administrative assistant or similar role in professional services.
• Strong organisational and time-management skills.
• Excellent written and verbal communication and discretion.

Responsibilities

• Managing general office administration tasks including filing, data entry, and document preparation
• Providing comprehensive support to multiple team members, including scheduling meetings, managing calendars and coordinating diaries
• Handling incoming and outgoing correspondence, telephone calls and email communications
• Processing invoices, expenses and maintaining financial records in accordance with company procedures
• Organising and coordinating meetings, events and client functions, including venue booking and catering arrangements
• Maintaining office supplies inventory and placing orders as required
• Welcoming clients and visitors, providing a professional and courteous reception experience
• Assisting with ad-hoc projects and special initiatives as required

Skills

Administrative support

Data entry

Calendar management

Communication skills

Confidentiality

Microsoft Office

Tools

Microsoft Office

Job description

Office Administrative Assistant / Coordinator - Professional Firm (20-30K)

About the role

A prestigious professional services is seeking an Office Administrative Assistant / Coordinator to join their team on a full-time basis. Based in Quarry Bay, Eastern District, this is an excellent opportunity for a detail-oriented professional to provide essential administrative support to a dynamic professional firm. As an Office Administrative Assistant / Coordinator, you will be the backbone of our operations, ensuring smooth day‑to‑day functioning and supporting our team to deliver exceptional service to clients. This role offers genuine career progression potential within a growing organisation and is perfect for someone looking to develop their administrative expertise within a professional services environment.

Key responsibilities

• Managing general office administration tasks including filing, data entry, and document preparation
• Providing comprehensive support to multiple team members, including scheduling meetings, managing calendars and coordinating diaries
• Handling incoming and outgoing correspondence, telephone calls and email communications
• Processing invoices, expenses and maintaining financial records in accordance with company procedures
• Organising and coordinating meetings, events and client functions, including venue booking and catering arrangements
• Maintaining office supplies inventory and placing orders as required
• Welcoming clients and visitors, providing a professional and courteous reception experience
• Supporting the coordination of office systems and procedures, identifying opportunities for improvement
• Assisting with ad‑hoc projects and special initiatives as required

What we're looking for

• Proven experience working as an administrative assistant or in a similar office support role, ideally within a professional services environment
• Excellent organisational and time management skills with the ability to prioritise multiple tasks effectively
• Strong written and verbal communication skills with a professional approach to client interaction
• Demonstrated ability to maintain confidentiality and handle sensitive information with discretion
• A proactive mindset with strong problem‑solving abilities and attention to detail
• Flexible and adaptable approach to work, comfortable supporting multiple stakeholders