Office Clerk

METROPOLITAN IMMIGRATION CONSULTING COMPANY LIMITED; Hong Kong; Presencial; HKD 420 000 - 650 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Discretionary bonus

Medical benefits

Direct exposure to senior leadership

Resumo da oferta

METROPOLITAN IMMIGRATION CONSULTING COMPANY LIMITED in Hong Kong is seeking an experienced Executive Assistant to provide high‑level support to the CEO. You will act as a trusted partner, optimizing executive time, coordinating cross‑functional projects, and ensuring smooth day‑to‑day operations within the Executive Office.

The role requires 5+ years in an EA/PA role supporting C‑Suite, bilingual English and Chinese (Cantonese and Putonghua), and strong discretion.

Qualificações

• Bachelor's degree or equivalent in Business Admin, Management, Communications, or related field.
• 5+ years' experience in Executive Assistant, Personal Assistant, or senior admin support to C-Suite executives.

Responsabilidades

• Manage CEO's calendar and act as gatekeeper across multiple time zones.
• Coordinate international travel logistics, visas, accommodations, and briefings.
• Prepare minutes for key meetings and track follow-through with department heads.
• Draft and format confidential correspondence, presentations, and management reports in English and Chinese.
• Liaise with internal teams, board members, clients, and external partners.

Conhecimentos

Executive support

Bilingual English/Chinese

MS Office Proficiency

Communication skills

Discretion & integrity

Formação académica

Bachelor's degree in Business Administration / related

Ferramentas

Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams)

Descrição da oferta de emprego

About the Role

We are seeking a highly organized, proactive, and commercially astute Executive Assistant to the Chief Executive Officer (CEO) to provide comprehensive, high-level executive and administrative support. Acting as a trusted business partner and gatekeeper to the CEO, you will play a pivotal role in optimizing executive time, coordinating cross-functional projects, facilitating stakeholder communications, and ensuring seamless day‑to‑day operations across the Executive Office.

Key Responsibilities

Executive Calendar and Gatekeeping Management

Proactively manage and prioritize the CEO's complex daily schedule, appointments, and competing priorities across multiple time zones.

Screen incoming calls, emails, and inquiries with sound judgment and discretion, ensuring urgent and high-priority matters are escalated promptly.

International Travel and Logistics Coordination

Arrange end-to-end domestic and international travel itineraries, including flights, accommodations, ground transportation, visa applications, and detailed travel briefings.

Coordinate executive expense reports, corporate credit card reconciliations, and invoice approvals in compliance with company financial policies.

Meeting, Board and Event Administration

Organize internal and external executive meetings, board meetings, and corporate events, including venue booking, agenda preparation, and logistics coordination.

Attend key management meetings to capture accurate minutes, summarize action items, and track follow-through across department heads until completion.

Business Documentation and Stakeholder Liaison

Draft, proofread, and format confidential correspondence, executive presentations (PowerPoint), management reports, and business proposals in both English and Chinese.

Serve as a professional point of contact between the CEO and internal teams, board members, clients, legal advisors, and external business partners.

Project and Cross-Functional Coordination

Assist the CEO in tracking key strategic initiatives, commercial projects, and operational milestones, providing timely status updates and consolidated data.

Support general office administration and ad-hoc executive assignments to maintain high operational efficiency within the leadership team.

Qualifications and Requirements

Bachelor's degree or equivalent qualification in Business Administration, Management, Communications, or a related discipline.

Proven track record of 5 or more years in an Executive Assistant, Personal Assistant, or senior administrative support role directly supporting C-Suite executives or senior leadership.

Excellent command of spoken and written English and Chinese (Cantonese and Putonghua) to effectively communicate with regional and international stakeholders.

High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) and modern digital collaboration tools.

Exceptional organizational, time-management, and multitasking abilities with strong attention to detail.

High level of integrity, professionalism, and discretion when handling confidential and sensitive business information.

Strong interpersonal and communication skills, capable of building rapport across all organizational levels.

Adaptable, resourceful, and calm under pressure in a fast-paced commercial environment.

What We Offer

Competitive remuneration package commensurate with qualifications and experience.

Discretionary performance bonus and comprehensive medical benefits.

Collaborative, professional working environment with direct exposure to senior leadership and strategic business operations.

We are an equal opportunity employer and welcome applications from all qualified candidates. Personal data collected will be treated in strict confidence and used for recruitment purposes only.