Personal Assistant to CEO

Asian Wisdom Limited; Hong Kong; On-site; HKD 340,000 - 520,000; Full time

Job summary

Asian Wisdom Limited is seeking a seasoned personal/secretarial assistant to provide comprehensive support to the CEO, manage schedules for the CEO and family, and coordinate with domestic staff.

The role requires discreet, proactive professionals fluent in English and Chinese, with strong organizational skills and the ability to multitask in a fast-paced environment. You will handle travel, calendars, and confidential information with the highest discretion.

Qualifications

• Minimum of 5 years’ relevant experience supporting Senior Executives and/or their families.
• Excellent command of spoken and written English and Chinese (Cantonese and Mandarin).
• Proficient in MS Outlook, Excel, PowerPoint, and Chinese word processing.
• Strong interpersonal, coordination, and organizational skills.
• Proactive, cheerful, and highly responsible with a strong sense of ownership.
• Well-organized, detail-oriented, and able to multitask effectively.
• Able to adapt quickly to a fast-paced, dynamic, and ad-hoc working environment.
• A discreet, reliable team player with a service-oriented mindset.

Responsibilities

• Provide comprehensive personal, household, and confidential secretarial support to the CEO.
• Act as the primary point of coordination with domestic staff and company drivers to ensure smooth daily operations.
• Manage and coordinate schedules for the CEO and immediate family members, including children.
• Oversee and maintain the household and personal calendars, ensuring alignment with business commitments.
• Arrange and manage personal and family travel, including flight bookings, hotel accommodations, and visa applications.
• Coordinate personal events, family engagements, and ad-hoc arrangements with discretion and attention to detail.
• Handle sensitive information with the highest level of confidentiality and professionalism.

Skills

Interpersonal skills

Coordination

Organizational skills

Discretion

Multitasking

Proactivity

Tools

MS Outlook

Excel

PowerPoint

Chinese word processing

Job description

Provide comprehensive personal, household, and confidential secretarial support to the CEO

Act as the primary point of coordination with domestic staff and company drivers to ensure smooth daily operations

Manage and coordinate schedules for the CEO and immediate family members, including children

Oversee and maintain the household and personal calendars, ensuring alignment with business commitments

Arrange and manage personal and family travel, including flight bookings, hotel accommodations, and visa applications

Coordinate personal events, family engagements, and ad-hoc arrangements with discretion and attention to detail

Handle sensitive information with the highest level of confidentiality and professionalism

Requirements

Minimum of 5 years’ relevant experience supporting Senior Executives and/or their families

Excellent command of spoken and written English and Chinese (Cantonese and Mandarin)

Proficient in MS Outlook, Excel, PowerPoint, and Chinese word processing

Strong interpersonal, coordination, and organizational skills

Proactive, cheerful, and highly responsible with a strong sense of ownership

Well-organized, detail-oriented, and able to multitask effectively

Able to adapt quickly to a fast-paced, dynamic, and ad-hoc working environment

A discreet, reliable team player with a service-oriented mindset