Executive Assistant

Micro Connect (H.K.) Investments Limited; Hong Kong; Vor Ort; HKD 250.000 - 420.000; Vollzeit

Zusammenfassung

Micro Connect (H.K.) Investments Limited is seeking an Executive Assistant to support a C-suite Executive in Hong Kong. The ideal candidate will manage calendars, coordinate travel, prepare meetings, and handle confidential communications in English and Chinese.

The role requires 2–3 years of admin or secretarial experience, a bachelor’s degree in a related field, and fluency in English, Cantonese, and Mandarin.

Qualifikationen

• Bachelor’s degree in business administration, Communications or a related discipline.
• Around 2-3 years of administrative, coordination or secretarial experience; executive support experience is an advantage.
• Comfortable with office software, digital productivity tools and AI applications.
• Proactive, reliable and quick to learn, with attention to detail, discretion and strong follow-through.
• Excellent spoken English, Cantonese and Mandarin, with strong written English and Chinese.

Aufgaben

• Manage the executive’s business calendar and travel arrangements, resolving scheduling conflicts and keeping plans up to date.
• Coordinate meetings, prepare agendas and materials, record action items and follow up on deadlines.
• Prepare expense claims, organize receipts and check statements, referring payments and discrepancies for approval.
• Draft correspondence, meeting notes and briefing materials in English and Chinese for review.
• Liaise with colleagues, board members and external partners, seeking approval for sensitive matters and commitments.
• Use approved digital and AI tools to improve efficiency, verify outputs and protect confidential information.
• Handle ad hoc administrative tasks and urgent arrangements, with occasional support outside normal office.

Kenntnisse

Proactive

Reliable

Detail-oriented

Discretion

Strong follow-through

English Cantonese Mandarin (spoken)

Ausbildung

Bachelor’s degree in business administration or communications

Tools

Office software

Digital productivity tools

AI applications

Jobbeschreibung

We are seeking a proactive, detail-oriented Executive Assistant to support a C-suite Executive. The role covers day-to-day scheduling, travel, meeting coordination, correspondence and personal administration. We welcome candidates with some relevant experience who are eager to learn, take ownership of tasks and develop their executive support skills.

Key Responsibilities:

Manage the executive’s business calendar and travel arrangements, resolving scheduling conflicts and keeping plans up to date.

Coordinate meetings, prepare agendas and materials, record action items and follow up on deadlines.

Prepare expense claims, organize receipts and check statements, referring payments and discrepancies for approval.

Draft correspondence, meeting notes and briefing materials in English and Chinese for review.

Liaise with colleagues, board members and external partners, seeking approval for sensitive matters and commitments.

Use approved digital and AI tools to improve efficiency, verify outputs and protect confidential information.

Handle ad hoc administrative tasks and urgent arrangements, with occasional support outside normal office.

Qualifications & Skills:

Bachelor’s degree in business administration, Communications or a related discipline.

Around 2-3 years of administrative, coordination or secretarial experience; executive support experience is an advantage.

Comfortable with office software, digital productivity tools and AI applications.

Proactive, reliable and quick to learn, with attention to detail, discretion and strong follow-through.

Excellent spoken English, Cantonese and Mandarin, with strong written English and Chinese.

Your application will include the following questions:

• Which of the following statements best describes your right to work in Hong Kong?
• How many years' experience do you have as an executive assistant?
• What is your highest level of education?
• Do you have secretarial experience?

What can I earn as an Executive Assistant