Executive Secretary to CEO

HR Plus; Hong Kong; On-site; HKD 350,000 - 550,000; Full time

Benefits offered by this job

Discretionary bonus

Medical coverage 100M USD

Office environment

Job summary

HR Plus is seeking an Executive Secretary to support an English-speaking CEO in Hong Kong. The role involves managing the CEO's calendar, arranging travel, and handling day-to-day administration for a high-profile executive.

The ideal candidate will have a bachelor degree, 12+ years of secretarial experience, and fluency in English and Chinese. Occasional travel and support for personal matters are required in a fast-paced, private-family environment.

Qualifications

• Minimum 12 years' experience as secretary.
• Excellent command of written and spoken English and Chinese.
• Superior organization and time management skills with the ability to manage projects and changing priorities.
• Attention to detail, fast pace, strong communication and organizational skills.

Responsibilities

• Manage the CEO's calendar and schedule appointments, meetings, and events.
• Arrange travel and accommodation for the CEO as required.
• Handle personal/family matters.
• Coordinate with internal and external stakeholders to ensure smooth functioning of the CEO's office.
• Prepare and proofread correspondence, reports, and presentations.
• Manage and maintain confidential files and records.
• Prepare expense reports and handle other administrative tasks as required.
• Provide support for special projects and events as needed.

Skills

Fluent English & Mandarin

Occasional traveling

Jet/Airline experience

Personal & family support

Education

Bachelor degree

Job description

About the job Executive Secretary to CEO

• Attractive Discretionary Bonus
• Excellent medical coverage (100 Millions USD coverage per year including dependent)
• Well decorated office
• Extremely stable working environment
• Newly created headcount working in a team of 2
• Job Duty: 70% Corporate & 30% Personal

Key requirements:

• Fluent English & Mandarin is required
• Occasion Traveling is required
• Candidate with experience working in Private Jet/ Airline has an advantage
• Support the personal & family matters

About our client:

Our client is a Family Investment Office in Hong Kong.

It is a very attractive opportunity for Executive Secretary who will be responsible for managing the CEO's schedule, travel arrangements, and day-to-day administrative tasks, serving an English speaking CEO within the organization.

Responsibilities:

• Manage the CEO's calendar and schedule appointments, meetings, and events
• Arrange travel and accommodation for the CEO as required
• Handle personal/family matters
• Coordinate with internal and external stakeholders to ensure smooth functioning of the CEO's office
• Prepare and proofread correspondence, reports, and presentations
• Manage and maintain confidential files and records
• Prepare expense reports and handle other administrative tasks as required
• Provide support for special projects and events as needed

Requirement:

• Bachelor degree holder in related discipline
• Min 12 years' experience as secretary
• Good command of written and spoken English and Chinese
• Superior organization and time management skills, with the ability to manage projects and changing priorities
• Attention to details, fast pace, strong communication and organizations skills are must

Personal data provided by job applicants will be used strictly in accordance with the employer's personal data policies. All information received will be kept in strict confidence and only for employment-related purposes.

"We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law."