Executive Assistant to CEO

HR Plus; Hong Kong; On-site; HKD 400,000 - 700,000; Full time

Job summary

HR Plus in Hong Kong is seeking an experienced Executive Assistant to support the English-speaking CEO, handling calendar management, travel arrangements, and day-to-day administrative tasks. The role emphasizes discretion and professional communication with internal and external stakeholders.

The candidate should have at least 10 years in secretarial/administrative roles, plus experience supporting C-suite leaders in large corporations, and strong English and Cantonese language skills.

Qualifications

• Experience in supporting C-suite leadership in a large corporation.
• Proficient in written and spoken English and Chinese (Cantonese).
• High professional standards of integrity and confidentiality.
• Stable career history.

Responsibilities

• Manage the CEO's calendar and schedule appointments, meetings, and events.
• Arrange complex and detailed travel plans, itineraries; compiling documents for travel-related meetings.
• Ensure smooth communication between all departments.
• Coordinate events, meetings and business gatherings as assigned.
• Coordinate with internal and external stakeholders to ensure smooth functioning of the CEO's office.
• Prepare expense reports and handle other administrative tasks as required.
• Perform other ad hoc duties as assigned.

Skills

C-suite support

English & Cantonese

Integrity & confidentiality

Stable career history

Education

Bachelor degree in related discipline

Job description

About the job Executive Assistant to CEO

Key requirements:

• Experience in supporting C-suite leadership in a large corporation


• Excellent command in English & Cantonese


• High professional standard of integrity and confidentiality


• Stable career history

About our client:

It is an exciting opportunity for an Executive Secretary to manage the schedule, travel arrangements, and day-to-day administrative tasks for an English-speaking CEO within the organization.

This role comes with excellent benefits, a competitive remuneration package, and other perks.

Responsibilities:

• Manage the CEO's calendar and schedule appointments, meetings, and events


• Arrange complex and detailed travel plans, itineraries, agendas; and compiling documents for travel-related meetings


• Ensure a smooth communication between all departments


• Co-ordinate events, meetings and business gatherings as assigned


• Coordinate with internal and external stakeholders to ensure smooth functioning of the CEO's office


• Prepare expense reports and handle other administrative tasks as required


• Perform other ad hoc duties as assigned

Requirement:

• Bachelor degree holder in related discipline


• Minimum 10 years of experience in secretarial and administrative work, with experience in supporting C-suite leadership in a large corporation


• Good command of written and spoken English and Chinese


• Superior organization and time management skills, with the ability to manage projects and changing priorities


• Attention to details, fast pace, strong communication and organizations skills are must

Personal data provided by job applicants will be used strictly in accordance with the employer's personal data policies. All information received will be kept in strict confidence and only for employment-related purposes.

"We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law."