Executive & Personal Assistant to Chairman

Boray Business Trading Limited; Hong Kong; On-site; HKD 360,000 - 540,000; Full time

Job summary

Boray Business Trading Limited is seeking an Executive & Personal Assistant to support the Chairman in both business and personal matters from Hong Kong. The role demands discretion, advanced coordination, and the ability to manage complex calendars and travel across Hong Kong and Mainland China.

You will liaise with internal teams and external partners, arrange flights, hotels, and itineraries, handle confidential information, and ensure tasks are executed with high attention to detail in a

Qualifications

• Bachelor's Degree or above required.
• Minimum 2 years in EA/PA/Office Manager or related role.
• Experience supporting senior executives preferred.
• Strong organizational and multitasking abilities.
• Ability to handle confidential information with discretion.
• Mandarin and English proficiency.

Responsibilities

• Manage the Chairman's calendar, appointments and meeting schedules.
• Coordinate domestic and cross-border travel arrangements.
• Arrange flights, hotels, transportation and itineraries.
• Prepare meeting materials and correspondence.
• Monitor follow-ups and ensure timely completion.
• Coordinate with Mainland China executive and secretarial teams.
• Assist with personal appointments and family logistics.
• Handle confidential information with discretion.
• Serve as liaison between HK, Mainland China teams.

Skills

Organizational skills

Attention to detail

Communication

Problem solving

Education

Bachelor's degree or above

Tools

Microsoft Office

Job description

Executive & Personal Assistant to Chairman

Executive & Personal Assistant to Chairman

Location: Hong Kong

Employment Type: Full Time

About the Role

We are seeking a highly organized, proactive and trustworthy Executive & Personal Assistant to support the Chairman in both business and personal matters.

This role requires exceptional coordination skills, attention to detail and the ability to handle confidential information with discretion. The successful candidate will act as a key liaison between Hong Kong and Mainland China teams while managing complex schedules, travel arrangements and daily priorities.

This is an excellent opportunity for candidates who enjoy working closely with senior executives in a fast-paced and dynamic environment.

Key Responsibilities

Executive Support

Manage the Chairman's calendar, appointments and meeting schedules

Coordinate domestic and cross-border business travel arrangements

Arrange flights, hotels, transportation and travel itineraries

Prepare meeting schedules, reports, presentation materials and correspondence

Monitor follow-up items and ensure timely completion of assigned tasks

Liaise closely with internal teams and external business partners

Coordinate with executive support teams and secretarial teams in Mainland China

Personal Support

Assist with personal appointments and daily arrangements when required

Coordinate family travel and personal logistics

Arrange restaurant reservations, gifts and event bookings

Handle ad hoc personal matters with professionalism and confidentiality

Communication & Coordination

Serve as a key point of contact among Hong Kong, Shenzhen, Xi'an and Yulin teams

Facilitate effective communication between senior executives and various stakeholders

Support special projects and urgent assignments as required

Requirements

Bachelor's Degree or above

Minimum 2 years of Executive Assistant, Personal Assistant, Office Manager or related experience

Experience supporting senior executives is highly preferred

Excellent organizational and multitasking skills

Strong problem-solving and contingency planning abilities

Able to work independently and remain calm under pressure

Valid Hong Kong (1,2) & China (C1) driving licences and a good driving record

Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)

Fresh graduates with a Executive or Personal Assistant background are also welcome.

Language Requirements

Good command of Mandarin

Good written and spoken English

Travel Requirements

Based primarily in Hong Kong

Occasional business travel may be required

Business trips are typically short-term and generally around one week in duration.

Ideal Candidate

We are looking for someone who:

Enjoys supporting senior executives

Has a strong sense of responsibility and ownership

Can anticipate needs before being asked

Handles confidential matters professionally

Is flexible, resourceful and solutions-oriented

Thrives in a fast-changing environment

What We Offer

Competitive remuneration package

Direct exposure to senior management

Dynamic and entrepreneurial working environment

Opportunity to develop executive-level coordination and management skills