Executive Assistant to Founder

Selby Jennings; Hong Kong; On-site; HKD 420,000 - 660,000; Full time

Job summary

Selby Jennings in Hong Kong is seeking an experienced Executive Assistant to provide high-level administrative support to senior investment professionals. The role covers calendar management, meeting coordination across time zones, travel planning, and preparation of materials.

You will handle confidential information with discretion, liaise with investors and partners, and collaborate with internal teams to ensure smooth operations.

Qualifications

• Degree or Diploma with solid EA/PA or senior admin experience.
• Experience supporting senior executives in asset management or financial services is highly preferred.
• Excellent organization and time-management skills.
• Strong discretion with confidential information.
• Proven stakeholder-management abilities.
• Proficient in Microsoft Office suite.

Responsibilities

• Provide comprehensive executive and administrative support to senior executives and investment professionals.
• Manage complex calendars, meetings, appointments, and competing priorities across multiple time zones.
• Coordinate domestic and international travel, including flights, accommodation, transportation, itineraries, and visa arrangements.
• Organize internal and external meetings, conferences, business events, roadshows, and other engagements.
• Prepare meeting materials, presentations, reports, and correspondence when required.
• Process expenses, invoices, and other administrative documentation.
• Liaise professionally with investors, clients, business partners, service providers, and other senior external stakeholders where appropriate.
• Handle sensitive and confidential information with a high degree of discretion.
• Work closely with internal teams to ensure seamless administrative support across the business.
• Assist with office administration, events, and ad hoc projects as required.
• Proactively identify priorities, resolve scheduling or logistical issues, and anticipate executives' needs.

Skills

Executive support experience

Strong organization

Time management

Discretion

Stakeholder management

Education

Degree or Diploma

Tools

Microsoft Office

Job description

A leading investment firm is looking for an Executive Assistant to provide high-level administrative and executive support to senior members of the business.

Key Responsibilities

• Provide comprehensive executive and administrative support to senior executives and investment professionals.
• Manage complex calendars, meetings, appointments, and competing priorities across multiple time zones.
• Coordinate domestic and international travel, including flights, accommodation, transportation, itineraries, and visa arrangements.
• Organize internal and external meetings, conferences, business events, roadshows, and other engagements.
• Prepare meeting materials, presentations, reports, and correspondence when required.
• Process expenses, invoices, and other administrative documentation.
• Liaise professionally with investors, clients, business partners, service providers, and other senior external stakeholders where appropriate.
• Handle sensitive and confidential information with a high degree of discretion.
• Work closely with internal teams to ensure seamless administrative support across the business.
• Assist with office administration, events, and ad hoc projects as required.
• Proactively identify priorities, resolve scheduling or logistical issues, and anticipate executives' needs.

A leading investment firm is looking for an Executive Assistant to provide high-level administrative and executive support to senior members of the business.

Key Responsibilities

• Provide comprehensive executive and administrative support to senior executives and investment professionals.
• Manage complex calendars, meetings, appointments, and competing priorities across multiple time zones.
• Coordinate domestic and international travel, including flights, accommodation, transportation, itineraries, and visa arrangements.
• Organize internal and external meetings, conferences, business events, roadshows, and other engagements.
• Prepare meeting materials, presentations, reports, and correspondence when required.
• Process expenses, invoices, and other administrative documentation.
• Liaise professionally with investors, clients, business partners, service providers, and other senior external stakeholders where appropriate.
• Handle sensitive and confidential information with a high degree of discretion.
• Work closely with internal teams to ensure seamless administrative support across the business.
• Assist with office administration, events, and ad hoc projects as required.
• Proactively identify priorities, resolve scheduling or logistical issues, and anticipate executives' needs.

Requirements

• Degree or Diploma holder with solid Executive Assistant, Personal Assistant, or senior administrative experience.
• Previous experience within asset management, hedge funds, private equity, family offices, banking, or broader financial services is highly preferred.
• Demonstrated experience supporting senior executives, investment professionals, or C-suite stakeholders.
• Excellent organization and time-management skills with the ability to manage multiple priorities.
• Strong attention to detail and a proactive, solutions-oriented approach.
• Mature, polished, and professional with excellent stakeholder-management skills.
• High level of integrity and discretion when dealing with confidential matters.
• Strong proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Excellent written and spoken English Cantonese and/or Mandarin for a Hong Kong-based position.