Personal Assistant

Troverlex Limited; Hong Kong; Hybrid; HKD 279,000 - 502,000; Full time

Benefits offered by this job

Medical benefits

Annual leave

Flexible working hours

Travel with CEO

Job summary

Troverlex Limited seeks an experienced Personal Assistant to provide business and personal support to the CEO in Hong Kong. The role involves managing calendars, coordinating travel, meetings and daily tasks with discretion and care.

You will accompany the CEO to meetings, handle communications, and oversee office setup and expenses. A strong track record supporting a senior executive in both business and personal matters is essential.

Qualifications

• At least five years of experience directly supporting a senior executive in business and personal matters.
• Excellent organisational and time-management skills with meticulous attention to detail.
• Proactive, resourceful approach; able to work independently and take ownership of tasks.
• Caring, discreet, and dependable with strong respect for privacy.
• Ability to handle routine administrative work accurately and consistently.
• Fluent English and Chinese; Cantonese highly proficient, Mandarin an advantage.

Responsibilities

• Manage the CEO’s business and personal calendar, appointments and priorities; coordinate preparations.
• Arrange business and personal travel, flights, accommodation and itineraries; respond to changes.
• Coordinate meetings, prepare materials and follow up on actions to completion.
• Handle correspondence; monitor emails; liaise with business partners and service providers.
• Provide day-to-day administrative support including filing, record-keeping and expense tracking.
• Assist with setting up a new office; coordinate furniture, equipment and services.
• Coordinate personal appointments and errands; accompany CEO to meetings and events.
• Anticipate and resolve issues promptly while maintaining confidentiality.
• Ensure tasks are completed accurately and on time.

Skills

Organisational skills

Time management

Discretion

Attention to detail

Communication skills

Interpersonal skills

Education

Tertiary education

Tools

Office software

AI tools

productivity apps

Job description

We are seeking an experienced, highly capable and thoughtful Personal Assistant to provide business and personal support to the CEO of a private company in Hong Kong.

Working closely with the CEO, you will manage daily schedules, coordinate business and personal arrangements, and provide attentive, practical support throughout the day. You will also accompany her to meetings, appointments, errands, events and on overseas trips as required.

This role would suit a well experienced, accomplished, and a dedicated PA who takes pride in delivering work to a high standard, notices the finer details and anticipates needs rather than waiting for instructions. We are looking for someone who combines efficiency and sound judgement with genuine care, discretion and a willingness to make the CEO’s day run smoothly.

Key Responsibilities

• Manage the CEO’s business and personal calendar, appointments and daily priorities, ensuring arrangements are well coordinated and prepared in advance.
• Arrange business and personal travel, including flights, accommodation, transport and detailed itineraries, and respond efficiently to changes.
• Coordinate meetings, prepare relevant materials and follow up on action items through to completion.
• Handle correspondence, monitor emails and liaise professionally with business partners and service providers.
• Provide reliable day-to-day administrative support, including document preparation, filing, record-keeping and expense tracking.
• Assist with setting up a new office, working closely with colleagues, suppliers and service providers to coordinate furniture, equipment and essential services, and ensure the workspace is organised and ready for use.
• Coordinate personal appointments, reservations, errands and household-related arrangements with care and attention to individual preferences.
• Accompany the CEO to meetings, appointments, errands, events and other daily activities, providing practical assistance as needed.
• Anticipate the CEO’s business and personal needs, take appropriate initiative and resolve practical issues promptly.
• Keep track of outstanding matters, check details carefully and ensure tasks are completed accurately and on time.
• Handle all business and personal information with the utmost confidentiality and discretion.

What We Are Looking For

• Tertiary education and at least five years of relevant experience, with a strong track record of directly supporting a senior executive in both business and personal matters.
• Excellent organisational and time-management skills, with meticulous attention to detail and consistent follow-through.
• A proactive, resourceful approach, with the ability to work independently, anticipate needs and take ownership of tasks.
• A caring, considerate and dependable manner, with a genuine commitment to providing attentive personal support.
• The patience and diligence to handle detailed, routine administrative work accurately and consistently.
• Sound judgement, professionalism and respect for privacy and personal boundaries.
• Strong interpersonal skills with the ability to collaborate smoothy with other colleague in the company as necessary
• Excellent command of written and spoken English and Chinese, with strong verbal communication skills in Cantonese; proficiency in Mandarin is an advantage.
• Proficiency in office software, mobile apps, digital productivity tools and AI tools, with discretion when handling sensitive information.
• Flexibility to work at different location rather than solely in a fixed office.
• Willingness and ability to undertake short- and long-haul travel, independently or with the CEO.
• Flexibility to provide support outside regular working hours occasionally, in the evenings or weekends when required.

What We Offer

• A highly competitive salary commensurate with experience, together with a comprehensive benefits package including medical benefits and annual leave.
• A warm, welcoming environment within a small, close-knit team, where your care, professionalism and contribution are valued.
• Negotiable working hours with arrangements agreed in line with the responsibilities and flexibility required for the role.
• Opportunities to meet business professionals from different fields, locally and overseas, which broaden your experience and gain new perspectives.
• Opportunities to accompany the CEO on business and personal travel and attend a variety of events.
• A permanent and engaging role with room to take initiative and develop your skills.