Human Resources & Office Administrative Officer I (2-year Contract)

Oxfam Hong Kong; Hong Kong; Sur place; HKD 300 000 - 420 000; Plein temps

Résumé du poste

Oxfam Hong Kong is seeking an experienced Human Resources & Office Administrative Officer I on a 2-year contract to support payroll, recruitment, training, budgeting and HR reporting. The role requires independent portfolio management and process improvement.

You will maintain HRIS data, handle office administration, liaise with internal teams and external providers, and contribute to policy implementation and employee engagement.

Qualifications

• Degree holder in Human Resources Management, Business Administration, or a related discipline.
• 5+ years of relevant HR experience; candidates with less experience may be considered for Officer II.
• Sound knowledge of HK Employment Ordinance, MPF and payroll administration; knowledge of Mainland regulations is an advantage.
• Hands-on experience in HRIS, payroll administration, and HR operations.
• Experience in office administration, procurement, vendor management and budget control.
• Strong analytical, problem-solving and organizational abilities; able to manage multiple tasks in a fast-paced environment.
• Good interpersonal and communication skills; proficient in English and Chinese including Putonghua.
• Familiarity with AI-enabled productivity tools for HR administration, data analysis, reporting and process improvement.

Responsabilités

• Handle payroll administration and related reporting, including MPF and taxation matters.
• Coordinate recruitment and onboarding activities, including job postings and interviews.
• Coordinate staff training and development initiatives and maintain training records.
• Prepare annual staff cost and administrative budgets and monitor expenditure.
• Prepare manpower statistics, HR analytics, and management reports.
• Maintain employee records and HRIS data for accuracy and compliance.
• Support HR policy implementation and employee engagement initiatives.
• Coordinate office administration functions including procurement, facilities and vendor management.

Connaissances

Analytical skills

Organizational skills

Communication skills

Multitasking

Putonghua

English proficiency

Chinese proficiency

Formation

Degree in HR Management or Business Administration

Outils

HRIS

Payroll administration

MS Office

Chinese word processing

Description du poste

Human Resources & Office Administrative Officer I (2-year Contract)

This position is responsible for supporting a broad spectrum of human resources and administrative functions, with key responsibilities in payroll and taxation administration, recruitment and selection, staff training and development, budgeting, and HR reporting. The incumbent is expected to work independently in managing assigned portfolios while contributing to the continuous improvement of HR and administrative practices. Below are his/her key responsibilities:

Key Responsibilities

• Handle payroll administration and compensation & benefits functions, including payroll processing, MPF administration, taxation matters, insurance administration, leave management and related reporting.
• Coordinate and administer recruitment and selection activities, including job posting, candidate sourcing, interview arrangements, reference checking, onboarding and staff induction programmes.
• Coordinate staff training and development initiatives, maintain training records and learning platforms, and support the implementation of staff development programmes.
• Prepare annual staff cost and administrative budgets, monitor expenditure against approved budgets, and provide regular budget reports and analysis.
• Prepare manpower statistics, HR analytics, management reports, government surveys, audit schedules and other workforce-related reports.
• Maintain employee records, HR data and HR information systems to ensure data accuracy, compliance and operational efficiency.
• Support the implementation and enhancement of HR policies, procedures, performance management processes and employee engagement initiatives.
• Coordinate office administration functions, including procurement, facilities and vendor management, contract administration, insurance administration, records management, volunteer and internship programmes, and office improvement projects.
• Liaise with internal units, teams and external service providers to ensure effective and efficient service delivery.
• Perform other duties and ad hoc projects as assigned.

Requirements

• Degree holder in Human Resources Management, Business Administration, or a related discipline, with at least 5 years' relevant experience. Candidates with less experience may be considered for appointment at Officer II level.
• Sound knowledge of Hong Kong Employment Ordinance, MPF, and payroll administration; knowledge of Chinese Mainland labour regulations is an advantage.
• Hands-on experience in HRIS, payroll administration, and HR operations.
• Experience in office administration, vendor management, procurement, and budget control.
• Strong analytical, problem-solving, and organizational skills. Self-motivated, detail-minded, and able to manage multiple tasks in a fast-paced environment.
• Good interpersonal and communication skills, with the ability to work effectively with staff at all levels and external parties.
• Familiarity with AI-enabled productivity tools (e.g. Microsoft Copilot, Gemini, Canva AI or similar applications) for supporting HR administration, data analysis, reporting, and process improvement.
• Proficient in written and spoken English and Chinese, including Putonghua.
• Proficient in MS Office applications and Chinese word processing.
• Commitment to Oxfam’s mission and values is a must.

Oxfam Hong Kong is an equal opportunities employer.

Why Join Us

At Oxfam Hong Kong, our culture is shaped by our values, which reinforce what we care about and how we do things. Our five core values are: Justice, Empowerment, Inclusiveness, Accountability and Innovation. Learn more about Oxfam Hong Kong here: https://www.oxfam.org.hk.

Sheung Wan, Central and Western District, HK