HR & Office Admin Officer I — Impactful HR & Ops Role

Hkcss; Hong Kong; On-site; HKD 420,000 - 540,000; Full time

Job summary

Oxfam Hong Kong is seeking an experienced Human Resources & Office Administrative Officer I to support payroll, recruitment, staff development and office operations on a 2-year contract. You will manage payroll processing, MPF, budgeting, reporting, and HRIS, while coordinating staff training and vendor relationships.

The role requires a degree in HRM or related field, at least 5 years’ HR experience, strong English and Chinese, and familiarity with AI-enabled productivity tools.

Qualifications

• Degree holder in Human Resources Management, Business Administration, or related discipline with at least 5 years’ relevant experience.
• Sound knowledge of Hong Kong Employment Ordinance, MPF, and payroll administration; knowledge of Mainland labour regulations is an advantage.
• Hands-on experience in HRIS, payroll administration, and HR operations.
• Experience in office administration, vendor management, procurement, and budget control.
• Strong analytical, problem-solving, and organizational skills; able to manage multiple tasks in a fast-paced environment.
• Good interpersonal and communication skills, with the ability to work with staff at all levels and external parties.
• Familiarity with AI-enabled productivity tools for HR admin, data analysis, reporting, and process improvement.
• Proficient in written and spoken English and Chinese, including Putonghua.
• Proficient in MS Office applications and Chinese word processing.
• Commitment to Oxfam’s mission and values.

Responsibilities

• Handle payroll administration and compensation & benefits functions, including payroll processing, MPF administration, taxation matters, insurance administration, leave management and related reporting.
• Coordinate and administer recruitment and selection activities, including job posting, candidate sourcing, interview arrangements, reference checking, onboarding and staff induction programmes.
• Coordinate staff training and development initiatives, maintain training records and learning platforms, and support the implementation of staff development programmes.
• Prepare annual staff cost and administrative budgets, monitor expenditure against approved budgets, and provide regular budget reports and analysis.
• Prepare manpower statistics, HR analytics, management reports, government surveys, audit schedules and other workforce-related reports.
• Maintain employee records, HR data and HR information systems to ensure data accuracy, compliance and operational efficiency.
• Support the implementation and enhancement of HR policies, procedures, performance management processes and employee engagement initiatives.
• Coordinate office administration functions, including procurement, facilities and vendor management, contract administration, insurance administration, records management, volunteer and internship programmes, and office improvement projects.
• Liaise with internal units, teams and external service providers to ensure effective and efficient service delivery.
• Perform other duties and ad hoc projects as assigned.

Skills

Payroll administration

HRIS

Budget control

MS Office

Chinese word processing

Putonghua

English & Chinese communication

AI productivity tools

Education

Bachelor in HRM or Business Administration

Tools

HRIS

MS Office

Job description

Oxfam Hong Kong is seeking an experienced Human Resources & Office Administrative Officer I to support payroll, recruitment, staff development and office operations on a 2-year contract. You will manage payroll processing, MPF, budgeting, reporting, and HRIS, while coordinating staff training and vendor relationships.

The role requires a degree in HRM or related field, at least 5 years’ HR experience, strong English and Chinese, and familiarity with AI-enabled productivity tools.