Human Resources & Office Administrative Officer I

Hkcss; Hong Kong; On-site; HKD 420,000 - 540,000; Full time

Job summary

Oxfam Hong Kong is seeking an experienced Human Resources & Office Administrative Officer I to support payroll, recruitment, staff development and office operations on a 2-year contract. You will manage payroll processing, MPF, budgeting, reporting, and HRIS, while coordinating staff training and vendor relationships.

The role requires a degree in HRM or related field, at least 5 years’ HR experience, strong English and Chinese, and familiarity with AI-enabled productivity tools.

Qualifications

• Degree holder in Human Resources Management, Business Administration, or related discipline with at least 5 years’ relevant experience.
• Sound knowledge of Hong Kong Employment Ordinance, MPF, and payroll administration; knowledge of Mainland labour regulations is an advantage.
• Hands-on experience in HRIS, payroll administration, and HR operations.
• Experience in office administration, vendor management, procurement, and budget control.
• Strong analytical, problem-solving, and organizational skills; able to manage multiple tasks in a fast-paced environment.
• Good interpersonal and communication skills, with the ability to work with staff at all levels and external parties.
• Familiarity with AI-enabled productivity tools for HR admin, data analysis, reporting, and process improvement.
• Proficient in written and spoken English and Chinese, including Putonghua.
• Proficient in MS Office applications and Chinese word processing.
• Commitment to Oxfam’s mission and values.

Responsibilities

• Handle payroll administration and compensation & benefits functions, including payroll processing, MPF administration, taxation matters, insurance administration, leave management and related reporting.
• Coordinate and administer recruitment and selection activities, including job posting, candidate sourcing, interview arrangements, reference checking, onboarding and staff induction programmes.
• Coordinate staff training and development initiatives, maintain training records and learning platforms, and support the implementation of staff development programmes.
• Prepare annual staff cost and administrative budgets, monitor expenditure against approved budgets, and provide regular budget reports and analysis.
• Prepare manpower statistics, HR analytics, management reports, government surveys, audit schedules and other workforce-related reports.
• Maintain employee records, HR data and HR information systems to ensure data accuracy, compliance and operational efficiency.
• Support the implementation and enhancement of HR policies, procedures, performance management processes and employee engagement initiatives.
• Coordinate office administration functions, including procurement, facilities and vendor management, contract administration, insurance administration, records management, volunteer and internship programmes, and office improvement projects.
• Liaise with internal units, teams and external service providers to ensure effective and efficient service delivery.
• Perform other duties and ad hoc projects as assigned.

Skills

Payroll administration

HRIS

Budget control

MS Office

Chinese word processing

Putonghua

English & Chinese communication

AI productivity tools

Education

Bachelor in HRM or Business Administration

Tools

HRIS

MS Office

Job description

樂施會

地址： 香港北角馬寶道28號華匯中心17樓

電話： 2520 2525

傳真： 2375 2433

電郵： [e-mail]

網址： http://www.oxfam.org.hk

(抱歉, 只提供英文版本)

Looking for a meaningful career that allows you tomake a difference in the world?

Join Oxfam Hong Kong, a member of the Oxfam confederation, in creating a world free of poverty. As an independent development and relief agency, we work with people living in poverty and partner organisations to implement effective development, humanitarian, policy advocacy, and public education programmes.

We are seeking passionate individuals to join our team and contribute to our poverty alleviation work. Join us and be part of the solution to end poverty and create a better world for all.

Human Resources & Office Administrative Officer I

(2-year Contract) [Ref: OHK/OU/HR&OAO/26/01]

This position is responsible for supporting a broad spectrum of human resources and administrative functions, with key responsibilities in payroll and taxation administration, recruitment and selection, staff training and development, budgeting, and HR reporting. The incumbent is expected to work independently in managing assigned portfolios while contributing to the continuous improvement of HR and administrative practices. Below are his/her key responsibilities:

Key Responsibilities:

• Handle payroll administration and compensation & benefits functions, including payroll processing, MPF administration, taxation matters, insurance administration, leave management and related reporting.
• Coordinate and administer recruitment and selection activities, including job posting, candidate sourcing, interview arrangements, reference checking, onboarding and staff induction programmes.
• Coordinate staff training and development initiatives, maintain training records and learning platforms, and support the implementation of staff development programmes.
• Prepare annual staff cost and administrative budgets, monitor expenditure against approved budgets, and provide regular budget reports and analysis.
• Prepare manpower statistics, HR analytics, management reports, government surveys, audit schedules and other workforce-related reports.
• Maintain employee records, HR data and HR information systems to ensure data accuracy, compliance and operational efficiency.
• Support the implementation and enhancement of HR policies, procedures, performance management processes and employee engagement initiatives.
• Coordinate office administration functions, including procurement, facilities and vendor management, contract administration, insurance administration, records management, volunteer and internship programmes, and office improvement projects.
• Liaise with internal units, teams and external service providers to ensure effective and efficient service delivery.
• Perform other duties and ad hoc projects as assigned.

Requirements:

• Degree holder in Human Resources Management, Business Administration, or a related discipline, with at least 5 years’ relevant experience. Candidates with less experience may be considered for appointment at Officer II level.
• Sound knowledge of Hong Kong Employment Ordinance, MPF, and payroll administration; knowledge of Chinese Mainland labour regulations is an advantage.
• Hands-on experience in HRIS, payroll administration, and HR operations.
• Experience in office administration, vendor management, procurement, and budget control.
• Strong analytical, problem-solving, and organizational skills. Self-motivated, detail-minded, and able to manage multiple tasks in a fast-paced environment.
• Good interpersonal and communication skills, with the ability to work effectively with staff at all levels and external parties.
• Familiarity with AI-enabled productivity tools (e.g. Microsoft Copilot, Gemini, Canva AI or similar applications) for supporting HR administration, data analysis, reporting, and process improvement.
• Proficient in written and spoken English and Chinese, including Putonghua.
• Proficient in MS Office applications and Chinese word processing.
• Commitment to Oxfam’s mission and values is a must.

Why Join Us

At Oxfam Hong Kong, our culture is shaped by our values, which reinforce what we care about and how we do things. Our five core values are: Justice, Empowerment, Inclusiveness, Accountability and Innovation. Learn more about Oxfam Hong Kong here: https://www.oxfam.org.hk.

Oxfam is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and promoting the welfare of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us. Note: All offers of employment will be subject to satisfactory references and may be subject to appropriate screening checks, which can include criminal records and terrorism finance checks.

Oxfam Hong Kong is an equal opportunities employer.

註：除香港社會服務聯會之空缺外、本會將不會負責處理以上任何空缺之申請。如有意申請以上職位空缺，請直接向相關機構遞交申請。多謝合作。