Human Resources Assistant/Officer/Executive Assistant/Secretary(5 Days Work)

Magic Compass Securities Limited; Hong Kong Island; On-site; HKD 201,000 - 290,000; Full time

Benefits offered by this job

Discretionary performance bonus

Comprehensive Medical insurance

Five-day work week

Convenient working locations

Job summary

Magic Compass Securities Limited is seeking a Human Resources Assistant/Officer/Executive Assistant/Secretary to support HR and administration in a fast-paced environment in Hong Kong. You will assist with recruitment, onboarding, attendance, contracts, and cross-department communications.

The role requires strong organizational skills, bilingual proficiency in English and Chinese, and the ability to manage multiple tasks while maintaining confidentiality.

Qualifications

• Bachelor’s degree in HR, Business Administration, Finance, or related field.
• At least 1 year of HR/Admin/EA experience; financial industry preferred.
• Proficient in MS Word/Excel/PowerPoint; English & Chinese typing.
• Strong communication, interpersonal, and multi-tasking abilities.

Responsibilities

• Assist daily HR activities including job postings, resume screening, interviews, and onboarding.
• Handle attendance, onboarding/offboarding, contracts, and personnel records.
• Support Operations Manager with daily tasks, project tracking, and workflow.
• Prepare data, reports, and meeting materials for cross-department communication.
• Provide personal and family support to management and household matters.
• Assist with employee relations, announcements, documents, and admin tasks.
• Manage household matters such as upkeep of premises and cars.

Skills

MS Office

Bilingual ENG/CN

Communication

Organizational skills

Recruitment support

Education

Bachelor’s degree in HR/Business

Tools

MS Word

Excel

PowerPoint

Chinese Word Processing

Job description

Human Resources Assistant/Officer/Executive Assistant/Secretary(5 Days Work)

What you’ll get from working at Magic Compass:

• Competitive compensation and benefits plus discretionary performance bonus
• Comprehensive Medical insurance coverage
• Five-day work, bank holiday
• Convenient working locations

Responsibilities:

• Assist in daily recruitment activities, including job posting, resume screening, interview coordination, and onboarding follow-up
• Handle employee attendance, employee onboarding and offboarding procedures, manage employment contracts and personnel records
• Assist the Operations Manager with daily operational tasks, project tracking, and workflow management
• Prepare and consolidate business data, performance reports, and meeting materials while facilitating effective cross-departmental communication
• Provide full spectrum of Personal and family support the Management and household management
• Assist in employee relations, internal announcements, document dispatch, and other administrative tasks
• Assist in managing household matters, such as upkeep of the residential premises and cars, including but not limited to renovations, repairs, maintenance, insurance and registration renewals.
• Handle ad-hoc projects as assigned.

Requirements:

• Bachelor's degree in Human Resources, Business Administration, Finance, or related disciplines.
• Minimum 1 years’ relevant experience in HR & Admin / PA / Executive Assistant; preferably in Financial Industry / Chinese company.
• Proficiency in MS Word, Excel, PowerPoint, English & Chinese Word Processing.
• Good communication and interpersonal skills, and ability to work in a fast-paced environment.
• Well-organized, detail-oriented, and proactive with strong problem-solving abilities; and able to handle multi-tasks.
• Good command of spoken and written English and Chinese, Mandarin is required.

Immediate available is highly preferred.

We are an equal opportunity employer and welcome applications from all qualified candidates. The information provided will be treated in strict confidence and be used only for consideration of your application for relevant/similar posts within the Magic Compass.

Applicants not hearing from us within 6 weeks from the date of advertisement may consider their applications unsuccessful. All personal data of unsuccessful applicants will be destroyed within 12 months from the date of application.