Human Resources & Administration Assistant

Isimn Catering Limited; Hong Kong; On-site; HKD 213,000 - 255,000; Full time

Job summary

Isimn Catering Limited in Hong Kong is seeking a proactive Human Resources & Administration Assistant to support HR and payroll duties across restaurant outlets. The role covers recruitment, payroll processing, record keeping and administrative tasks to ensure smooth daily operations.

You will maintain employee files, prepare contracts and onboarding materials, and help ensure compliance with HK Employment Ordinance and MPF rules.

Qualifications

• Diploma or degree in HR, Business Administration or related field.
• 2–3 years of experience in HR, payroll or office admin.
• F&B industry experience is an advantage.
• Familiar with HK Employment Ordinance and MPF regulations.
• Proficient in MS Office (Excel with formulas, payroll & attendance), Word & PowerPoint.
• Good command of English and Chinese (Cantonese/Mandarin).
• Strong organisational and interpersonal skills; detail-oriented.
• Immediate availability preferred.

Responsibilities

• Handle recruitment activities for restaurant outlets, including job advertisements, CV screening, interview arrangements, onboarding and offboarding.
• Assist in monthly payroll processing, MPF administration, attendance and leave records.
• Maintain and update employee records and HR system information.
• Prepare employment contracts, onboarding materials and HR correspondence.
• Assist in updating company policies to ensure HK Employment Ordinance compliance.
• Provide general office administrative support and assist in daily restaurant operations.
• Procure office supplies, coordinate equipment maintenance, manage petty cash and expense records.
• Prepare administrative documents, official letters, payments, invoices and billing verification.
• Assist in renewing restaurant licences, permits and business insurance compliance.

Skills

Organizational skills

Multitasking

Attention to detail

Bilingual English/Chinese

Education

Diploma/degree in HR or Business Administration

Tools

Excel

Word

PowerPoint

Job description

Human Resources & Administration Assistant

Salary: From HK$21,000 per month (Negotiable, depending on experience and qualifications)

Job Responsibilities

Human Resources & Payroll Administration

• Handle recruitment activities for restaurant outlets, including job advertisements, CV screening, interview arrangements, onboarding and offboarding procedures.
• Assist in monthly payroll processing, Mandatory Provident Fund (MPF) administration, staff attendance records and leave management.
• Maintain and update employee records, personnel files and internal HR system information.
• Prepare employment contracts, onboarding materials, HR correspondence and other relevant documentation.
• Assist in reviewing and updating company policies, procedures and guidelines to ensure compliance with the Hong Kong Employment Ordinance and other relevant regulations.
• Provide comprehensive office administrative support and assist in following up on daily restaurant operations and management matters.
• Handle general office administration, including procurement of office supplies, coordination of equipment maintenance, petty cash and miscellaneous expense records.
• Prepare and process administrative documents, official letters, payment requests, invoices and billing verification.
• Assist in monitoring and coordinating the renewal of restaurant licences, permits and business insurance, including food business licences, fire safety documentation and other relevant certificates.
• Liaise with restaurant managers, suppliers and external service providers to coordinate daily administrative matters.
• Assist management in following up on restaurant operations, handling ad hoc assignments and other administrative duties as required.

Job Requirements

• Diploma or degree holder in Human Resources Management, Business Administration or a related discipline.
• 2–3 years of relevant experience in human resources, payroll or office administration.
• Experience in the Food & Beverage (F&B) industry is an advantage.
• Familiarity with the Hong Kong Employment Ordinance, MPF regulations and general HR practices.
• Proficient in MS Office applications, particularly Excel (including VLOOKUP, basic formulas, payroll and attendance calculations), Word and PowerPoint.
• Good command of written and spoken English and Chinese, including Cantonese and Mandarin.
• Strong organisational, communication and interpersonal skills.
• Detail-oriented, responsible and capable of handling multiple tasks in a fast-paced working environment.
• Immediate availability is highly preferred.