Human Resources & Administration Assistant

Private Advertiser; Hong Kong; On-site; HKD 213,000 - 255,000; Full time

Benefits offered by this job

5.5-day work week

Discretionary year-end bonus

Medical insurance

Staff purchase discounts

Annual leave starting from 9 days

Job summary

Private Advertiser in Hong Kong is seeking a meticulous Human Resources & Administration Assistant to support HR operations and office administration for our restaurant outlets.

You will handle recruitment, payroll processing, staff records, contracts, and policy updates in line with HK laws, while ensuring smooth daily restaurant administration and coordination with managers.

The role offers a starting salary from HK$21,000 per month with a 5.5-day week and benefits.

Qualifications

• Diploma or degree in HR or related field.
• 2–3 years of relevant HR, payroll or admin experience.
• F&B industry experience is a plus.
• Familiarity with HK Employment Ordinance and MPF regulations.
• Proficient in MS Office (Excel, Word, PowerPoint) including formulas and payroll/attendance calculations.
• Good command of English and Chinese (Cantonese & Mandarin).
• Excellent organisation, communication and multi-tasking abilities.
• Immediate availability preferred.

Responsibilities

• Handle recruitment activities for restaurant outlets, including ads, CV screening and onboarding/offboarding.
• Assist in monthly payroll processing and MPF administration; manage attendance and leave records.
• Maintain employee records and HR system data; prepare contracts and onboarding materials.
• Review and update company policies to ensure HK Employment Ordinance compliance.
• Provide general office support and follow up on daily restaurant operations and administration.
• Coordinate with managers, suppliers and service providers for daily operations and licences.
• Support management with ad hoc administrative duties as required.

Skills

MS Office

Excel (VLOOKUP)

Word

PowerPoint

English & Chinese (Cantonese/Mandarin)

Organizational skills

Communication skills

Multitasking

Education

Diploma or degree in Human Resources Management or related discipline

Tools

MS Office

Job description

Human Resources & Administration Assistant

Salary: From HK$21,000 per month (Negotiable, depending on experience and qualifications)

Job Responsibilities

Human Resources & Payroll Administration

• Handle recruitment activities for restaurant outlets, including job advertisements, CV screening, interview arrangements, onboarding and offboarding procedures.


• Assist in monthly payroll processing, Mandatory Provident Fund (MPF) administration, staff attendance records and leave management.


• Maintain and update employee records, personnel files and internal HR system information.


• Prepare employment contracts, onboarding materials, HR correspondence and other relevant documentation.


• Assist in reviewing and updating company policies, procedures and guidelines to ensure compliance with the Hong Kong Employment Ordinance and other relevant regulations.

Office & Restaurant Administration

• Provide comprehensive office administrative support and assist in following up on daily restaurant operations and management matters.


• Handle general office administration, including procurement of office supplies, coordination of equipment maintenance, petty cash and miscellaneous expense records.


• Prepare and process administrative documents, official letters, payment requests, invoices and billing verification.


• Assist in monitoring and coordinating the renewal of restaurant licences, permits and business insurance, including food business licences, fire safety documentation and other relevant certificates.


• Liaise with restaurant managers, suppliers and external service providers to coordinate daily administrative matters.


• Assist management in following up on restaurant operations, handling ad hoc assignments and other administrative duties as required.

Job Requirements

• Diploma or degree holder in Human Resources Management, Business Administration or a related discipline.


• 2–3 years of relevant experience in human resources, payroll or office administration.


• Experience in the Food & Beverage (F&B) industry is an advantage.


• Familiarity with the Hong Kong Employment Ordinance, MPF regulations and general HR practices.


• Proficient in MS Office applications, particularly Excel (including VLOOKUP, basic formulas, payroll and attendance calculations), Word and PowerPoint.


• Good command of written and spoken English and Chinese, including Cantonese and Mandarin.


• Strong organisational, communication and interpersonal skills.


• Detail-oriented, responsible and capable of handling multiple tasks in a fast-paced working environment.


• Immediate availability is highly preferred.

Salary & Benefits

• Monthly salary starting from HK$21,000, negotiable based on experience and qualifications


• 5.5-day work week


• Discretionary year-end bonus


• Medical insurance


• Staff purchase discounts


• Annual leave starting from 9 days